CTAE Directors

CTAE CTI Coordinators

PBIS Teams

Librarians/Media Specialists

Teacher Leaders

RESA Mentors

Community Stakeholders

Special Student Services Staff

Special Education Teachers

Paraprofessionals

CTAE teachers 6-8

CTAE teachers 9-12

Assessment Staff

Blended Teachers

Counseling Staff

Data Collections Staff

Early Learning Teachers (Birth-5 yrs)

ESOL Teachers

Finance Staff

GaDOE Staff (non-contractor)

GaDOE Staff ALL

Gifted and Talented Teachers

High School Teachers

Instructional Coaches/Coordinators

Mental Health and Wellbeing Specialists

Middle School Teachers

MTSS Team

Online Teachers

Pupil Transportation Staff

School Leaders

School Nutrition Directors (system level)

School Nutrition Managers (school level)

School Nutrition Staff (school and system level)

School Nutrition State Staff (state level)

Social Workers

State Schools

Technology

Afterschool Providers

School Nurses

Federal Programs Staff (Title I)

Federal Programs Staff (Title II)

Federal Programs Staff (Title III)

Federal Programs Staff (Title IV)

Federal Programs Staff (General)

Fine Arts: Dance

Fine Arts: Music

Fine Arts: Dramatic Arts/Theatre

Fine Arts: Visual Art

Elementary Teachers

District Leaders

CTAE

Whole Child Supports

GaPBIS

Science

Assessment

Teacher and Leader Support and Development

World Languages

Social Studies

Mathematics

English Language Arts

Computer Science

Accountability

After School Programs

Blended Learning

Co-Teaching

Data Collections

District Effectiveness

District Level Support

ESOL

Family Engagement

Federal Programs

Finance

MTSS

Mental Health and Wellbeing

Mentors and Coaches

Online Learning

PE/Health

Personalized Learning

Policy/Legal

Private School

Pupil Transportation

Reading/Literacy

School Effectiveness

School Nutrition

School Nutrition (1000)

SLDS

Special Education

Special Student Services

Staff Wellness

STEM/STEAM

School Safety

School Nursing

English Learners (ELs)

Human Resources

Educator Support and Development

Fine Arts

Technology Services

Assessment &amp; Accountability

Policy, Flexibility &amp; External Affairs

Finance and Business Operations

School Improvement

Rural Education and Innovation

Teaching &amp; Learning

Welcome to the Georgia Department of Education Data Collections group. Here we discuss general topics related to Data Collections. Discussions related to individual data collections will be discussed in a sub-group for each collections. Make sure you join the sub-groups for each of the data collections with which you work.

Data Collection Newsletter – July 2024

In collaborative group discussions, SLDS group members actively engage in sharing successful strategies and techniques for utilizing SLDS to inform and improve teacher practice and to positively impact student growth and achievement.


<h2 class="wp-block-heading">2024-2025 Ambassador Program Applications Extended to July 31</h2>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="1024" height="607" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-21-1024x607.png" alt="Laptop displaying four people on the screen" class="wp-image-37216" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-21-1024x607.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-300x178.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-768x455.png 768w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-624x370.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-50x30.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-100x59.png 100w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21.png 1234w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>The Ambassador Program is a unique initiative to train and support educators using GaDOE-provided applications and technical tools.</p>



<ul class="wp-block-list">
<li>Fosters collaboration and communication between GaDOE and local schools and districts.</li>



<li>Creates a network of experts who can share their knowledge and skills with other educators in their schools and districts.</li>
</ul>



<p><strong>Requirements</strong></p>



<ul class="wp-block-list">
<li>Attend six-monthly 90-minute virtual meetings from September 2024 to March 2025.</li>



<li>Complete five asynchronous learning sessions via Georgia Learns.</li>



<li>Participate in monthly discussion questions via the 2024-2025 Ambassadors’ Group in GaDOE Community.</li>



<li>Upon completing the requirements of the year-long course, participants will earn a certificate of completion and the distinction of being called Ambassadors.</li>
</ul>



<p><strong>We have extended the registration period to July 31, 2024. </strong></p>



<p><a href="https://forms.office.com/r/ujq3JwA89F" target="_blank" rel="noreferrer noopener"><strong>Registration Form for the 2024-2025 Ambassador Cohort</strong></a></p>


<div class="wp-block-image">
<figure class="aligncenter size-full is-resized"><img loading="lazy" decoding="async" width="612" height="447" src="https://community.gadoe.org/wp-content/uploads/2024/06/image-1.png" alt="Back to School image depicting school supplies and activities" class="wp-image-38818" style="width:483px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/06/image-1.png 612w, https://community.gadoe.org/wp-content/uploads/2024/06/image-1-300x219.png 300w, https://community.gadoe.org/wp-content/uploads/2024/06/image-1-50x37.png 50w, https://community.gadoe.org/wp-content/uploads/2024/06/image-1-100x73.png 100w" sizes="(max-width: 612px) 100vw, 612px" /></figure></div>


<h2 class="wp-block-heading">Tools for Planning for School Opening</h2>



<p><strong>SuitCASE</strong> is the new application that houses all the Georgia Standards, past and current standards, in a digital format. The platform allows your learning management systems to ingest those digital standards and reapply them to resources available inside that management system. It also gives users access to the current standards whenever needed. Access to the standards in a digital format also eliminates the need to have those binders we, as educators, create with the printed standards and not have to reprint them when they are updated. Now, everything is at your fingertips with the click of a button. This new process is ideal and beneficial to all teachers, especially new teachers, teachers new to a grade or content area, co-teachers, and those teachers who may need to do vertical planning.</p>



<p><strong>Inspire </strong>has been carefully crafted to serve as a comprehensive teaching and learning tool, offering structured and captivating content for teachers and students. GaDOE creates and provides all instructional resources.</p>



<p>The <strong>SLDS Teacher Dashboard</strong> assists teachers in locating data to increase student achievement, identifying data sources for differentiating instruction, and using SLDS to communicate with parents.</p>



<p>The<strong> SLDS Administrator Dashboard</strong> training sessions identify trends in enrollments and withdrawals that affect staffing decisions, identify attendance, achievement, and growth patterns, query data using the IIS tool, and explore other administrator-related applications.</p>



<p><strong>Georgia Learns </strong>is the Georgia Department of Education’s Professional Learning platform for school and district staff and education partners in Georgia.  </p>



<p>Key features:</p>



<ul class="wp-block-list">
<li>Digital badging credentials</li>



<li>SLDS direct access for schools and districts</li>



<li>Secure course access for education stakeholders</li>



<li>Course quality surveys</li>



<li>Accessibility features</li>
</ul>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="175" height="84" src="https://community.gadoe.org/wp-content/uploads/2024/06/image.png" alt="GaDOE logo" class="wp-image-38815" srcset="https://community.gadoe.org/wp-content/uploads/2024/06/image.png 175w, https://community.gadoe.org/wp-content/uploads/2024/06/image-50x24.png 50w, https://community.gadoe.org/wp-content/uploads/2024/06/image-100x48.png 100w" sizes="(max-width: 175px) 100vw, 175px" /></figure>



<h2 class="wp-block-heading"><strong>Knowledge and Development Training Team Participates in Federal Programs Conference</strong></h2>



<p>The Knowledge and Development Training Team recently joined educators, school leaders, and district personnel across Georgia at the Federal Programs Conference, “Teachers and Leaders Improving Outcomes for Georgia’s Students.” Various departments hosted this collaborative conference, including Federal Programs, School and District Improvement, Teaching and Learning, Whole Child Supports, Financial Review, Assessment & Accountability, and Rural Education and Innovation. The conference offered interactive sessions with resources, strategies, and best practices to support educational enhancement.</p>



<p>During the conference, our team presented a session focused on applications within GaConnects, a comprehensive online hub for Georgia educators. The team highlighted valuable tools like Suitcase, Inspire, Georgia Learns, and GaDOE Community, emphasizing how these resources can equip educators with effective instructional materials and professional learning opportunities to drive student success.</p>



<p>Our team’s dedication to your success doesn’t end with the conference. Every Monday, we offer in-depth training sessions on GaConnects applications like Suitcase, Inspire, Georgia Learns, SLDS data dashboards (for teachers and administrators), and GaDOE Community through the PL Events Catalog. These tailored training sessions enhance understanding and proficiency, ensuring continuous support and resources for effective classroom integration. This ongoing learning opportunity empowers you to create enriching learning experiences for all Georgia students.</p>



<p><a> </a></p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="256" src="https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-1024x256.jpg" alt="" class="wp-image-39337" srcset="https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-1024x256.jpg 1024w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-300x75.jpg 300w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-768x192.jpg 768w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-1536x384.jpg 1536w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-624x156.jpg 624w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-50x13.jpg 50w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1-100x25.jpg 100w, https://community.gadoe.org/wp-content/uploads/2024/07/Slide1.jpg 1584w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>Summer Sessions </strong>are offered from July to August 2024; take advantage of our expanded professional development offerings! In addition to our regular Monday sessions, we’re thrilled to announce new Thursday sessions in July and August. Dive into engaging topics, explore new features in GaDOE’s applications, and connect with fellow educators. Don’t miss this chance to grow and prepare for the upcoming school year with our enriching summer sessions! Register via the <strong><a href="https://login.community.gadoe.org/events" target="_blank" rel="noreferrer noopener">PL Events Catalog</a>.</strong></p>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="1024" height="112" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-13-1024x112.png" alt="GaDOE Logo GaDOE Application Updates" class="wp-image-38578" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-13-1024x112.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-300x33.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-768x84.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-624x68.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-50x5.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-100x11.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13.png 1122w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="143" height="65" src="https://community.gadoe.org/wp-content/uploads/2024/07/Screenshot-2024-07-11-083156.png" alt="" class="wp-image-39341" style="width:132px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/07/Screenshot-2024-07-11-083156.png 143w, https://community.gadoe.org/wp-content/uploads/2024/07/Screenshot-2024-07-11-083156-50x23.png 50w, https://community.gadoe.org/wp-content/uploads/2024/07/Screenshot-2024-07-11-083156-100x45.png 100w" sizes="(max-width: 143px) 100vw, 143px" /></figure>



<p>Inspire offers course content, including units, lessons, and activities for educators. Users can modify existing content or create new content using the Inspire lesson builder or the Velocity activity builder. Inspire also includes a statewide sharing tool, allowing users to import content into My Content Collections using a short share code.</p>



<h2 class="wp-block-heading"><strong>My Content Sandbox</strong></h2>



<p><strong>My Content Collections</strong> hosts one’s <strong>My Content Sandbox</strong>, where all saved content is stored.</p>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="855" height="388" src="https://community.gadoe.org/wp-content/uploads/2024/06/image-3.png" alt="The Inspire My Content Collections  section and the My Content Sandbox" class="wp-image-38850" style="width:764px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/06/image-3.png 855w, https://community.gadoe.org/wp-content/uploads/2024/06/image-3-300x136.png 300w, https://community.gadoe.org/wp-content/uploads/2024/06/image-3-768x349.png 768w, https://community.gadoe.org/wp-content/uploads/2024/06/image-3-624x283.png 624w, https://community.gadoe.org/wp-content/uploads/2024/06/image-3-50x23.png 50w, https://community.gadoe.org/wp-content/uploads/2024/06/image-3-100x45.png 100w" sizes="(max-width: 855px) 100vw, 855px" /></figure>



<p><strong>New Content Collections</strong></p>



<p><span style="margin: 0px;padding: 0px">To create a new Content Collection, click the CREATE button and follow the on-screen instructions to enter the required information.</span></p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="766" height="305" src="https://community.gadoe.org/wp-content/uploads/2024/06/image-5.png" alt="My Content Collection of Science ant the My Content Sandbox" class="wp-image-38854" srcset="https://community.gadoe.org/wp-content/uploads/2024/06/image-5.png 766w, https://community.gadoe.org/wp-content/uploads/2024/06/image-5-300x119.png 300w, https://community.gadoe.org/wp-content/uploads/2024/06/image-5-624x248.png 624w, https://community.gadoe.org/wp-content/uploads/2024/06/image-5-50x20.png 50w, https://community.gadoe.org/wp-content/uploads/2024/06/image-5-100x40.png 100w" sizes="(max-width: 766px) 100vw, 766px" /></figure>



<p class="has-text-align-center">Highlighted <strong>Create a New Content Collection </strong>button.</p>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="288" height="73" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-4.png" alt="GaDOE Community Logo" class="wp-image-38484" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-4.png 288w, https://community.gadoe.org/wp-content/uploads/2024/05/image-4-50x13.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-4-100x25.png 100w" sizes="(max-width: 288px) 100vw, 288px" /></figure>



<h2 class="wp-block-heading"><strong>Join GaDOE Community</strong></h2>



<p>Please join our <strong><a href="https://community.gadoe.org/">SLDS group</a></strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. </p>



<h2 class="wp-block-heading">Request Training</h2>



<p>Educational leaders may request a live training session, which we offer on Wednesdays only, for GaConnects, SuitCASE, Inspire, SLDS Teacher, or SLDS Administrator applications.</p>



<p>.</p>


SLDS Updates Newsletter July 2024


<h2 class="wp-block-heading"><strong>Data Collection and Validation</strong> </h2>



<p>The GaDOE Data Collection and Validation team offers open office hours to support districts with the submission of required state reporting applications.  </p>



<p><strong>June 6</strong>: Addressing district questions and concerns in preparation for Student Class and Student Record sign-off. Registration can be found in <a href="https://login.community.gadoe.org/" target="_blank" rel="noreferrer noopener">GaDOE Community</a> at <a href="https://login.community.gadoe.org/events/data-collection-and-validation-open-office-hours" target="_blank" rel="noreferrer noopener">Data Collection and Validation Open Office Hours – GaDOE Community.</a><strong> </strong> </p>



<h2 class="wp-block-heading"><strong>Student Record</strong> </h2>



<p>Student Record officially opened on <strong>Wednesday, April 3, 2024</strong>. The Student Record superintendent sign-off deadline is <strong>Tuesday, June 18, 2024</strong>. Attend open office hours to learn more about recovering rejected special education events and the error relief process. To ensure errors can be resolved and the superintendent can sign off, complete the following steps. </p>



<p>1) Make sure your superintendent has access to the portal and the Student Record application. </p>



<p>2) Make sure all principals have access to the portal and Student Record reports. </p>



<p>Contact Carl Garber (<a href="mailto:cgarber@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">cgarber@doe.k12.ga.us</a>) with any Student Record questions or with questions about recovering rejected special education events. </p>



<h2 class="wp-block-heading"><strong>School Calendar</strong> </h2>



<p>The School Calendar sign-off deadline was <strong>Friday, May 31, 2024. Superintendents were required to sign off on the School Calendar. </strong>Please make sure your School Calendar has been submitted. If you have any questions regarding the School Calendar, please contact Irish Saxton (<a href="mailto:isaxton@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">isaxton@doe.k12.ga.us)</a>. </p>



<h2 class="wp-block-heading"><strong>GUIDE (Georgia Unique Identifier for Education)</strong> </h2>



<p>As part of GaDOE’s continuing efforts to provide a reliable, responsive, and secure computing environment, the GUIDE application will be unavailable during system maintenance from <strong>Thursday, June 27, 2024, at 7 a.m. to July 3, 2024, at 7 a.m.</strong> During this outage, users will not be able to access GUIDE. This maintenance is important to prepare for the upcoming school year. As part of your district’s preparation for the 2024-2025 school year, update the school year in GUIDE uploads when the application reopens on <strong>July 3, 2024</strong>. </p>



<h2 class="wp-block-heading"><strong>Data Collection Survey</strong> </h2>



<p>Log into the portal and update your Data Collection Survey with the correct contact information for your district. We need to be able to contact you; therefore, if possible, please update your contact information with a work cellphone number.  </p>



<h2 class="wp-block-heading"><strong>Course Numbers</strong> </h2>



<p>For the 23-24 school year, LEAs should continue with current operating procedures. We are aware LEAs change the coding from a .4 or .5 to a .2 to earn gifted funding. The current guidance provided that .3, .4, and .5 courses cannot be coded as .2 is in line with current State Board Policy 160-4-2-.20 and in the guidance provided in the <a href="https://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and-Instruction/Documents/State-Funded-List-of-Subjects-and-Courses-Supported-by-SBOE-Rule-160-4-2-20.pdf" data-type="link" data-id="https://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and-Instruction/Documents/State-Funded-List-of-Subjects-and-Courses-Supported-by-SBOE-Rule-160-4-2-20.pdf" target="_blank" rel="noopener">State-Funded List of K-8 Subjects and 9-12 Courses document</a>. For FY2025, LEAs should use this guidance when scheduling courses. We will provide additional guidance in the weeks ahead. (Currently, in the legacy system, districts are not receiving any errors on the changed course numbers.) </p>



<h3 class="wp-block-heading"><strong>Starting July FY2024-2025 </strong> </h3>



<p>Any course number in the GaDOE Course Board Rule with a <strong>xx.2, xx.4, or xx.5</strong> cannot be changed. These are hard-coded numbers, and if they are changed, districts will receive an E905 and will have to correct the invalid number.  </p>



<p><strong>Examples of xx.2 from the GaDOE Course Board Rule:</strong></p>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="591" height="168" src="https://community.gadoe.org/wp-content/uploads/2024/05/savdf86r.png" alt="" class="wp-image-38615" style="width:774px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/savdf86r.png 591w, https://community.gadoe.org/wp-content/uploads/2024/05/savdf86r-300x85.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/savdf86r-50x14.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/savdf86r-100x28.png 100w" sizes="(max-width: 591px) 100vw, 591px" /></figure>



<p><strong>Examples of xx.4 from the GaDOE Course Board Rule CTAE:</strong></p>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="695" height="190" src="https://community.gadoe.org/wp-content/uploads/2024/05/ozmew3pu.png" alt="" class="wp-image-38618" style="width:783px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/ozmew3pu.png 695w, https://community.gadoe.org/wp-content/uploads/2024/05/ozmew3pu-300x82.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/ozmew3pu-624x171.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/ozmew3pu-50x14.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/ozmew3pu-100x27.png 100w" sizes="(max-width: 695px) 100vw, 695px" /></figure>



<p><strong>Examples of xx.5 from the GaDOE Course Board Rule CTAE:</strong></p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="706" height="202" src="https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-1.png" alt="" class="wp-image-38619" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-1.png 706w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-1-300x86.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-1-624x179.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-1-50x14.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-1-100x29.png 100w" sizes="(max-width: 706px) 100vw, 706px" /></figure>



<p>The board rule has two sections of course numbers, the first section is regular courses, and the second section is CTAE course numbers. CTAE course numbers are listed below regular course numbers. </p>



<p>Course numbers xx.0 can be changed to xx.1, xx.2, xx.3, xx.4, xx.5, xx.8, or xx.9.   </p>



<h2 class="wp-block-heading"><strong>Student Class Grading Cycle 3</strong> </h2>



<p>Grade Levels KK-12 must submit grades. PK grades will submit all ‘Z’ grades (No Grade Expected).  </p>



<h2 class="wp-block-heading"><strong>Student Class</strong> </h2>



<p>Student Class End of Year Collection started on May 14, 2024, and the superintendent sign-off deadline is <strong>June 18, 2024</strong>.  </p>



<p>1) Make sure your superintendent has access to the portal and the Student Class application. </p>



<p>2) Make sure all principals have access to the portal and Student Class reports. </p>



<p>3) Review all Student Class documentation with district program managers, e.g., Gifted, Special Education, ESOL, EIP, etc. Student Class resources are at <a href="https://www.gadoe.org/Pages/Home.aspx" data-type="link" data-id="https://www.gadoe.org/Pages/Home.aspx" target="_blank" rel="noopener">gadoe.org</a>. Remember that anything in yellow is new. </p>



<p>4) Student Class File Layout is located inside the portal. Check the Student Class legend for additions, deletions, and changes. </p>



<p>5) Download the FY2024 Summary of Transmission Dates so you have it available. </p>



<p>The <a href="https://georgiainsights.gadoe.org/Data-Collections/Documents/Student%20Class/FY2024/SC%20Checklist-GaDOE%20.pdf" data-type="link" data-id="https://georgiainsights.gadoe.org/Data-Collections/Documents/Student%20Class/FY2024/SC%20Checklist-GaDOE%20.pdf" target="_blank" rel="noopener">Student Class Sample Checklist</a> is a guideline for districts to use in creating a checklist that fits their needs. </p>



<p>Start uploading Student Class as soon as possible to see what errors you have and can clear up prior to the End of Year collection. </p>



<p>For Student Class documentation, visit the <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Class-Resources.aspx" target="_blank" rel="noreferrer noopener">Student Class Resource Site</a>. </p>



<p>For new dual enrollment course numbers with a letter in the second digit past the decimal, send an email to Sharon Armour <a href="mailto:sarmour@doe.k12.ga.us)" target="_blank" rel="noreferrer noopener">(sarmour@doe.k12.ga.us)</a> if you receive invalid course errors. Type the course number and description in the email. Please do not copy and paste.  </p>



<h2 class="wp-block-heading"><strong>Marking Period Error</strong> </h2>



<p>E9117 – The marking period reported for the course was not reported in the Data Collection Survey.  </p>



<p>To correct this, go to the Data Collection Survey, enter the correct marking period, and validate Student Class.  </p>



<h2 class="wp-block-heading"><strong>CPI – Certified/Classified Personnel Information</strong> </h2>



<p>This is a reminder that the CPI Cycle 3 data collection begins <strong>Tuesday, July 9, 2024</strong>.  </p>



<p><strong>CPI Cycle 3 </strong> <br>July 09, 2024 – transmission for CPI Cycle 3 begins <br>July 16, 2024 – initial transmission deadline <br>July 23, 2024 – final transmission date and deadline for superintendent sign-off  <br> <br>If you have any questions or need further assistance, please contact the Technology Services – Service Desk Team by logging into the <a href="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fportal.doe.k12.ga.us%2FLogin.aspx&data=05%7C01%7Ckagreen%40DOE.k12.ga.us%7Cab13428761544cf8bd2b08db820cf816%7C1aa55c8303434ecbbd39bd7f43876bd7%7C0%7C0%7C638246764506783668%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=A83h8t9z3goM3HIGUrx1BtxSWKdunF9LPBZ5uhqLn3c%3D&reserved=0" data-type="link" data-id="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fportal.doe.k12.ga.us%2FLogin.aspx&data=05%7C01%7Ckagreen%40DOE.k12.ga.us%7Cab13428761544cf8bd2b08db820cf816%7C1aa55c8303434ecbbd39bd7f43876bd7%7C0%7C0%7C638246764506783668%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=A83h8t9z3goM3HIGUrx1BtxSWKdunF9LPBZ5uhqLn3c%3D&reserved=0" target="_blank" rel="noopener">MyGaDOE Portal</a>, clicking on the Help Desk Portal link, and entering your request there. </p>



<h2 class="wp-block-heading"><strong>New State Reporting System (SRS)</strong> </h2>



<p>Weekly SIS vendor and pilot district sessions are continuing, plus additional extended-time work sessions are being held with one pilot district from each SIS vendor. During these meetings, Level 2 (L2) Errors are being investigated. Level 2 errors are the same types of errors that you see in the legacy data collection system that will be provided in the new State Reporting System. Below is a screenshot of the Level 2 errors from a pilot district.  </p>



<p><strong>New SRS Multi-Year Platform – Error Report – Level 2 (L2) </strong></p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="576" src="https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-1024x576.png" alt="" class="wp-image-38620" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-1024x576.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-300x169.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-768x432.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-624x351.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-50x28.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors-100x56.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/Level-2-errors.png 1280w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>We continue to discover situations where the SIS vendors and GaDOE have to adjust business logic. Some of the Level 2 errors are occurring because the error is valid. This means the data is missing or invalid in the SIS. </p>



<p>Currently, all SIS vendors have been issued credentials (keys and secrets) to connect to the SRS ODS in the UAT (Testing) Environment.  </p>



<p>The new SRS User Interface/User Experience (UI/UX) continues to be designed using wireframes and prototypes. We will be collaborating with local users to ensure an appealing and easy-to-navigate platform. </p>



<p>Please continue to access the GaDOE Community to follow our Data Collection group and subgroups. The State Reporting System group is now active, so you can stay up to date on this project’s status. </p>



<p>On May 14, 2024, GaDOE hosted a webinar on the new State Reporting System (SRS). The participants asked many insightful questions to help GaDOE develop a <a href="https://url.gadoe.org/487v7" data-type="link" data-id="https://url.gadoe.org/487v7" target="_blank" rel="noopener">FAQ document</a> to share with districts. If you missed the live session, the <a href="https://url.gadoe.org/u5rbl" data-type="link" data-id="https://url.gadoe.org/u5rbl" target="_blank" rel="noopener">recording</a> is available to view.</p>



<p><a href="https://login.community.gadoe.org/events/gadoes-state-reporting-system-preparing-for-parallel-year-2024-25" data-type="link" data-id="https://login.community.gadoe.org/events/gadoes-state-reporting-system-preparing-for-parallel-year-2024-25">Registration</a> is open for our next SRS webinar, which will be held on <strong>June 25, 2024, at 11 a.m.</strong></p>



<h2 class="wp-block-heading"><strong>2024-2025 Parallel Year Updates – Keys and Secrets</strong> </h2>



<ul class="wp-block-list">
<li>The keys and secrets are the credentials that allow your SIS to connect to the Ed-Fi API, like a username and password (keep these confidential). They will be available when the Student Class opens in July 2024. </li>



<li>Student Class primary contacts from the 2023-2024 Data Collection Survey will have access to the keys and secrets for their district. </li>



<li>If the Student Class primary contact changes over the summer, please contact Jesse Peavy at <a href="mailto:jpeavy@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">jpeavy@doe.k12.ga.us.</a> </li>



<li>The goal is for all districts to be connected to the SRS ODS by the end of August 2024, preferably before the Data Conference in Savannah in August. </li>
</ul>



<h2 class="wp-block-heading"><strong>End-of-Pathway Assessments (EOPA)</strong>  </h2>



<p>Remember, EOPA opens after Student Class and Student Record have been signed off in June and requires superintendent sign-off. If your district does not serve students in grades 9-12, EOPA data submission is not required. However, the superintendent will need to sign off on EOPA. Since EOPA completers will not be reported, it is recommended that districts sign off on EOPA following Student Class and Student Record. </p>



<p>Student Class Coordinators – let the CTAE Directors know when you have finished your data collection so they can begin their data collection. </p>



<h2 class="wp-block-heading"><strong>Data Collection Survey Reminders</strong> </h2>



<p>The Data Collection Survey can be re-opened anytime during the school year. It is important to always have updated contact information. Be sure to update the Data Collection Survey as needed when district personnel leave or change positions.  </p>



<h2 class="wp-block-heading"><strong>Superintendent Portal Provisioning for Data Collection Sign-off</strong> </h2>



<p>To better prepare for the upcoming data collection sign-off, please review your MyGaDOE Portal account. </p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="765" height="249" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-14.png" alt="" class="wp-image-38613" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-14.png 765w, https://community.gadoe.org/wp-content/uploads/2024/05/image-14-300x98.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-14-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-14-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-14-100x33.png 100w" sizes="(max-width: 765px) 100vw, 765px" /></figure>



<p>At a minimum, a superintendent should have:  </p>



<ul class="wp-block-list">
<li>Organization Role(s): Your County – Superintendent  </li>



<li>Application Roles(s): Superintendent for Student Record, Full Time Equivalent, Free and Reduced Lunch, CPI (Classified/Certified Personnel Info) Legacy, EOPA, and Student Class application.  </li>
</ul>



<p>The following district users are also needed: Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User.  </p>



<p>If assistance is needed, please reach out to the Technology Services – Service Desk Team by calling 1-800-869-1011.  </p>



<h2 class="wp-block-heading"><strong>Virtual Workshops By-Request</strong> </h2>



<p>The GaDOE Data Collections team is offering by-request Data Collections virtual workshops customized to meet your needs. Complete the <a href="https://login.community.gadoe.org/events/data-collections-by-request-virtual-workshops" target="_blank" rel="noreferrer noopener">training request form</a> to schedule a session.   </p>



<p><strong>Note</strong>: Please clear your browser cache if you receive a white screen when accessing the link above. </p>


Data Collection Newsletter – June 2024


<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="510" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-3-1024x510.png" alt="Beach scene "hello SUMMER"" class="wp-image-38482" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-3-1024x510.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-3-300x149.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-3-768x383.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-3-624x311.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-3-50x25.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-3-100x50.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image-3.png 1194w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<h3 class="wp-block-heading">GaDOE Professional Learning Events featuring SLDS Data Overview for Teachers, Gifted Eligibility Tool, EL Screener Tool, SuitCASE, Inspire, GaLearns, and GaDOE Community</h3>



<p><strong>June 3, 10 a.m.</strong> <strong>–</strong> <a href="https://login.community.gadoe.org/events/dynamic-duo-mastering-inspire-velocity-for-enhanced-instruction" target="_blank" rel="noreferrer noopener"><strong>Dynamic Duo: Mastering Inspire & Velocity for Enhanced Instruction</strong></a></p>



<p><strong>June 3, 4 p.m.  –</strong> <a href="https://login.community.gadoe.org/events/assign-courses-empower-your-team-with-georgia-learns" target="_blank" rel="noreferrer noopener"><strong>Assign Courses: Empower Your Team with Georgia Learns</strong></a></p>



<p><strong>June 10, 9 a.m.</strong> – <a href="https://login.community.gadoe.org/events/slds-data-overview-for-teachers-data-driven-classroom-3" target="_blank" rel="noreferrer noopener"><strong>SLDS Data Overview for Teachers: Data-Driven Classroom</strong></a></p>



<p><strong><strong>June</strong> 10, 3 p.m.</strong> <strong>– <a href="https://login.community.gadoe.org/events/slds-for-administrators-data-driven-leadership-3" target="_blank" rel="noreferrer noopener">SLDS for Administrators: Data-Driven Leadership</a></strong></p>



<p><strong>June 24, 1 p.m. – </strong><a href="https://login.community.gadoe.org/events/collaborative-communication-using-gadoe-community-3" target="_blank" rel="noreferrer noopener"><strong>Collaborative Communication Using GaDOE Community</strong></a></p>



<p><strong>June 24, 4 p.m.</strong> <strong>–</strong> <a href="https://login.community.gadoe.org/events/unpacking-digital-standards-with-gadoe-suitcase-3" target="_blank" rel="noreferrer noopener"><strong>Unpacking Digital Standards with GaDOE SuitCASE</strong></a></p>



<p><strong>Wednesdays by Request:</strong> <a href="https://login.community.gadoe.org/events/gaconnects-suitcase-inspire-training" target="_blank" rel="noreferrer noopener"><strong>GaConnects/SuitCASE/Inspire Training</strong></a></p>



<p><strong>Wednesdays by Request:</strong> <a href="https://login.community.gadoe.org/events/slds-data-training" target="_blank" rel="noreferrer noopener"><strong>SLDS Data Training</strong></a></p>



<p><strong>Wednesdays by Request:</strong> <a href="https://login.community.gadoe.org/events/slds-gifted-eligibility-tool" target="_blank" rel="noreferrer noopener"><strong>Gifted Eligibility Tool</strong></a></p>



<p><strong>Wednesdays by Request:</strong> <a href="https://login.community.gadoe.org/events/slds-el-screener-tool" target="_blank" rel="noreferrer noopener"><strong>EL Screener Tool</strong></a></p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="253" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-15-1024x253.png" alt="Graphic with schoolhouse depicting Monday and Thursday sessions for Summer" class="wp-image-38625" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-15-1024x253.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15-300x74.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15-768x190.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15-1536x380.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15-624x154.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15-50x12.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15-100x25.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image-15.png 1581w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>Summer Sessions </strong>are offered from July to August 2024; take advantage of our expanded professional development offerings! In addition to our regular Monday sessions, we’re thrilled to announce new Thursday sessions in July and August. Dive into engaging topics, explore new features in GaDOE’s applications, and connect with fellow educators. Don’t miss this chance to grow and prepare for the upcoming school year with our enriching summer sessions! Register via the <strong><a href="https://login.community.gadoe.org/events" target="_blank" rel="noreferrer noopener">PL Events Catalog</a>.</strong></p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="112" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-13-1024x112.png" alt="GaDOE Logo GaDOE Application Updates" class="wp-image-38578" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-13-1024x112.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-300x33.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-768x84.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-624x68.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-50x5.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13-100x11.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image-13.png 1122w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="175" height="54" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-2.png" alt="Inspire" class="wp-image-38286" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-2.png 175w, https://community.gadoe.org/wp-content/uploads/2024/05/image-2-50x15.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-2-100x31.png 100w" sizes="(max-width: 175px) 100vw, 175px" /></figure>



<h2 class="wp-block-heading"><strong>NEW Resource – Story Arts: Storytelling Through Podcasting with Christy Todd</strong></h2>


<div class="wp-block-image">
<figure class="aligncenter size-full"><img loading="lazy" decoding="async" width="446" height="245" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-9.png" alt="Storytelling Through Podcasting with Christy Todd" class="wp-image-38492" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-9.png 446w, https://community.gadoe.org/wp-content/uploads/2024/05/image-9-300x165.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-9-50x27.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-9-100x55.png 100w" sizes="(max-width: 446px) 100vw, 446px" /></figure></div>


<p>A new resource, Story Arts Content, is now available with Christy Todd, Georgia’s 2024 Teacher of the Year, <a href="https://inspire.gadoe.org/collection/999.512345/0" target="_blank" rel="noreferrer noopener">Storytelling Through Podcasting</a>.</p>



<h2 class="wp-block-heading"><strong>NEW Deleted Content Retrieval Tool</strong></h2>



<p>The new <em><strong>Archive Viewer and Unarchive Tool</strong></em> lets you see what content you deleted from your saved <em><strong>My Content Collections</strong></em> and restore it to your <strong>My Content Sandbox</strong> by following these <a href="https://url.gadoe.org/otrb3" data-type="link" data-id="https://url.gadoe.org/otrb3" target="_blank" rel="noopener">directions</a>. </p>



<figure class="wp-block-image size-large is-resized"><img loading="lazy" decoding="async" width="1024" height="294" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-5-1024x294.png" alt=""My Content Collections" and "My Content  Sandbox"" class="wp-image-38485" style="width:840px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-5-1024x294.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5-300x86.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5-768x220.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5-1536x440.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5-624x179.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5-50x14.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5-100x29.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image-5.png 1883w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="308" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-6-1024x308.png" alt="My Content Sandbox: Lessons, Velocity Student Activities, Other Resources" class="wp-image-38486" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-6-1024x308.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6-300x90.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6-768x231.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6-1536x462.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6-624x188.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6-50x15.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6-100x30.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image-6.png 1797w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="288" height="73" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-4.png" alt="GaDOE Community Logo" class="wp-image-38484" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-4.png 288w, https://community.gadoe.org/wp-content/uploads/2024/05/image-4-50x13.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-4-100x25.png 100w" sizes="(max-width: 288px) 100vw, 288px" /></figure>



<h2 class="wp-block-heading"><strong>New GaDOE Community Groups</strong></h2>



<p>Two new community groups, <strong><a href="https://url.gadoe.org/qti00" target="_blank" rel="noopener">Inspire</a></strong> and<strong> <a href="https://url.gadoe.org/fd00p" target="_blank" rel="noopener">Velocity</a></strong>, are available for signed-in GaDOE Community users. Community is a great place to share ideas and collaborate with your peers.</p>



<h2 class="wp-block-heading"><strong>Join GaDOE Community</strong></h2>



<p>Please join our <strong><a href="https://community.gadoe.org/" data-type="link" data-id="https://community.gadoe.org/">SLDS group</a></strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. </p>


SLDS Updates Newsletter June 2024


<h2 class="wp-block-heading"><strong>Data Collection and Validation</strong> </h2>



<p>The GaDOE Data Collection and Validation team offers open office hours to support districts with the submission of required state reporting applications.  </p>



<ul class="wp-block-list">
<li><strong>June 6</strong>: Addressing district questions and concerns in preparation for Student Class and Student Record sign-off.  </li>
</ul>



<p>Registration can be found in <a href="https://login.community.gadoe.org/" target="_blank" rel="noreferrer noopener">GaDOE Community</a> at <a href="https://login.community.gadoe.org/events/data-collection-and-validation-open-office-hours" target="_blank" rel="noreferrer noopener">Data Collection and Validation Open Office Hours – GaDOE Community</a>  </p>



<h2 class="wp-block-heading"><strong>Student Record</strong> </h2>



<p>Student Record officially opened on <strong>Wednesday, April 3, 2024</strong>. The Student Record superintendent sign-off <strong>deadline</strong> is <strong>Tuesday, June 18, 2024</strong>. Please plan on attending open office hours to learn more about recovering rejected special education events and the error relief process. </p>



<p>1) Make sure your superintendent has access to the portal and the Student Record application. </p>



<p>2) Make sure all principals have access to the portal and Student Record reports. </p>



<p>Please contact Carl Garber (<a href="mailto:cgarber@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">cgarber@doe.k12.ga.us</a>) with any questions about Student Record or recovering rejected special education events. </p>



<h2 class="wp-block-heading"><strong>School Calendar</strong> </h2>



<p>The School Calendar officially opened on <strong>Wednesday, April 24, 2024</strong>. Please access the portal and update your School Calendar for the 24-25 school year<strong>. </strong>The School Calendar sign-off <strong>deadline </strong>is <strong>Thursday, May 30, 2024.</strong> </p>



<p>Please contact Irish Saxton (isaxton@doe.k12.ga.us) with any questions regarding the School Calendar.</p>



<h2 class="wp-block-heading"><strong>GUIDE (Georgia Unique Identifier for Education)</strong> </h2>



<p>We have had a few questions on whether the patronymic name is part of the last name or the middle name. See the paragraph below for further guidance when adding students to GUIDE.</p>



<p>What is a patronymic name if looking at a Russian birth certificate? Names consist of a GIVEN NAME (imia), a PATRONYMIC (otchestvo), and a SURNAME (familiia). It is customary to use patronymics as middle names. Patronymics are derived from the father’s given name and end with -ovich or -evich. The female patronymics end in -ovna or -evna. </p>



<h2 class="wp-block-heading"><strong>Data Collection Survey</strong> </h2>



<p>Log into the portal and update your Data Collection Survey with the correct contact information for your district. If available, provide a cell number in your contact information.  </p>



<h2 class="wp-block-heading"><strong>Course Numbers</strong> </h2>



<p><strong>Starting JULY 2024 –2025 </strong> </p>



<p>Any course number in the GaDOE Course Board Rule with a <strong>xx.2, xx.4,</strong> or xx.5 cannot be changed. These are hard-coded numbers, and if they are changed, districts will receive an E905 and will have to correct the invalid number.  </p>



<p>Examples of xx.2 from the GaDOE Course Board Rule:</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="703" height="200" src="https://community.gadoe.org/wp-content/uploads/2024/05/xx_2.png" alt="Examples of xx.2 from the GaDOE Course Board Rule" class="wp-image-37725" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/xx_2.png 703w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_2-300x85.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_2-624x178.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_2-50x14.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_2-100x28.png 100w" sizes="(max-width: 703px) 100vw, 703px" /></figure>



<p>Examples of xx.4 from the GaDOE Course Board Rule CTAE:</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="753" height="172" src="https://community.gadoe.org/wp-content/uploads/2024/05/xx_4.png" alt="Examples of xx.4 from the GaDOE Course Board Rule CTAE" class="wp-image-37727" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/xx_4.png 753w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_4-300x69.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_4-624x143.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_4-50x11.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_4-100x23.png 100w" sizes="(max-width: 753px) 100vw, 753px" /></figure>



<p>Examples of xx.5 from the GaDOE Course Board Rule CTAE:</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="706" height="202" src="https://community.gadoe.org/wp-content/uploads/2024/05/xx_5.png" alt="Examples of xx.5 from the GaDOE Course Board Rule CTAE" class="wp-image-37728" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/xx_5.png 706w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-300x86.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-624x179.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-50x14.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/xx_5-100x29.png 100w" sizes="(max-width: 706px) 100vw, 706px" /></figure>



<p>The board rule has two sections of course numbers, the first section is regular courses, and the second section is CTAE course numbers. CTAE course numbers are listed below regular course numbers. The <a href="https://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and-Instruction/Documents/State-Funded-List-of-Subjects-and-Courses-Supported-by-SBOE-Rule-160-4-2-20.pdf" data-type="link" data-id="https://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and-Instruction/Documents/State-Funded-List-of-Subjects-and-Courses-Supported-by-SBOE-Rule-160-4-2-20.pdf" target="_blank" rel="noopener">complete list</a> of state-funded subjects and courses supported by SBOE Rule 160-4-2-20 is available for downloading and printing.</p>



<p>Course numbers that are xx.0 can be changed to xx.1, xx.2, xx.3, xx.4, xx.5, xx.8, or xx.9.   </p>



<h2 class="wp-block-heading"><strong>Student Class Grading Cycle 3</strong> </h2>



<p>Grade levels K-12 must submit grades. PK does not submit grades. </p>



<h2 class="wp-block-heading"><strong>Student Class</strong> </h2>



<p>Student Class end-of-year (EOY) collection starts <strong>May 14, 2024</strong>, and superintendent sign-off is <strong>June 18, 2024</strong>.  </p>



<p>1) Make sure your superintendent has access to the portal and the Student Class application. </p>



<p>2) Make sure all principals have access to the portal and Student Class reports. </p>



<p>3) Student Class documentation should be reviewed with your district program managers. The district program managers may include gifted, special education, ESOL, EIP, etc. Student Class resources can be found at <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Record-Resources.aspx" target="_blank" rel="noopener"></a><a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Class-Resources.aspx" target="_blank" rel="noopener">Student Class</a>. (Remember, anything in <mark class="has-inline-color has-light-yellow-green-color">yellow highlight </mark>is new.) </p>



<p>4) Student Class File Layout is located inside the portal. Check the Student Class legend for additions, deletions, and changes. </p>



<p>5) Please download the current year Summary of Transmission Dates so you have it available. </p>



<p>A <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Class-Resources.aspx" target="_blank" rel="noreferrer noopener">Student Class Sample Check List</a> is available for district use and is a guideline that districts can use in creating one that fits their needs. </p>



<p>Start uploading Student Class as soon as possible so you can see what errors you have and clear them before the end-of-year (EOY) collection. </p>



<p>For Student Class documentation, please visit the <a data-pf_style_display="inline" data-pf_style_visibility="visible" href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Class-Resources.aspx" target="_blank" rel="noreferrer noopener">Student Class Resource Site</a>. </p>



<p>For new dual enrollment course numbers with a letter in the second digit past the decimal, send an email to <a href="mailto:sarmour@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">sarmour@doe.k12.ga.us</a>. Type the course number and description in the email. Please do not copy and paste.  </p>



<p><strong>Marking Period Error</strong> </p>



<p>E9117 – The marking period reported for the course was not reported in the Data Collection Survey.  </p>



<p>To correct this, go to the Data Collection Survey, put in the correct marking period, and validate the Student Class.  </p>



<h2 class="wp-block-heading"><strong>CPI – Certified/Classified Personnel Information</strong> </h2>



<p><strong>Nurse License Verification Changes for FY2024 </strong> </p>



<ul class="wp-block-list">
<li>The Office of Whole Child Supports requested that the nurse license verification report be changed. The column headers were changed from Yes/No to Registered Nurse (RN) or Licensed Practical Nurse (LPN).   </li>



<li>We also changed the descriptions of job code 409 to Licensed Nurse – must have an RN or LPN license. (If not licensed, use job code 444.)   </li>



<li>Change the description of job code 486 to Licensed Special Education Nurse – must have an RN or LPN license. (If not licensed, use job code 444.)  </li>
</ul>



<p>Please remember to report contract nurses in CPI, including health department employees, hospital employees, and agency nurses.  </p>



<p><strong>Mental Health Verification New for FY2024 </strong> </p>



<p>The mental health verification process aims to report the certification options and job codes for mental health clinicians and therapists, special education social workers, school social workers, and GNETS social workers. The verification link is on the CPI Main Menu for Cycles 1 and 2.</p>



<p>We redefined the job codes below to add the following certification options to the descriptions:  </p>



<ul class="wp-block-list">
<li>LCSW = Licensed Clinical Social Worker  </li>



<li>LMSW = Licensed Master Social Worker  </li>



<li>LMFT = Licensed Mariage and Family Therapist  </li>



<li>LPC = Licensed Professional Counselor  </li>



<li>MSW = Master Social Worker  
<ul class="wp-block-list">
<li>308 – Mental Health Clinician/Therapist: LCSW, LMSW, LMFT, LPC, other  </li>



<li>300 – Special Education Social Worker: MSW, LMSW, LCSW, other  </li>



<li>407 – School Social Worker: MSW, LMSW, LCSW, other  </li>



<li>412 – GNETS Social Worker: MSW, LMSW, LCSW, other  </li>
</ul>
</li>
</ul>



<p>Access and download <a href="https://app3.doe.k12.ga.us/ows-bin/owa/cpi_pack_code_menu.entry_form" target="_blank" rel="noreferrer noopener">job code tables</a>.  </p>



<h2 class="wp-block-heading"><strong>New State Report System (SRS)</strong> </h2>



<p>Weekly SIS vendors and pilot district sessions are continuing. Plus, additional extended-time work sessions are being held with one pilot district from each SIS vendor. During these meetings, Level 2 (L2) errors—the traditional errors we see in the GaDOE portal—are being investigated. Below is a screenshot of the Level 2 errors from a pilot district.  </p>



<p><strong>New SRS Multi-Year Platform – Error Report – Level 2 (L2)</strong> </p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="507" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-1024x507.png" alt="New SRS Multi-Year Platform – Error Report – Level 2 (L2)" class="wp-image-37718" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-1024x507.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/05/image-300x149.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-768x381.png 768w, https://community.gadoe.org/wp-content/uploads/2024/05/image-1536x761.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/05/image-624x309.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-50x25.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-100x50.png 100w, https://community.gadoe.org/wp-content/uploads/2024/05/image.png 1564w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>We are discovering situations where the SIS vendors and GaDOE are having to adjust our business logic. Some of the Level 2 errors are occurring because the error is valid. This means the data are missing or invalid in SIS. </p>



<p>Currently, all SIS Vendors have been issued their credentials (keys and secrets) to connect to the SRS ODS in the UAT (testing) environment.  </p>



<p>The new SRS User Interface/User Experience (UI/UX) continues to be designed using wireframes and prototypes. We will be collaborating with local users to ensure an appealing and easy-to-navigate platform. </p>



<p>Continue to access the GaDOE Community to follow our Data Collection group and subgroups. The SRS (State Reporting System) group is now active so you can stay up to date on the events with this project.  </p>



<p>On April 16, 2024, GaDOE hosted a webinar on the new State Reporting System (SRS). Based on attendees’ questions, GaDOE developed an <a href="https://url.gadoe.org/487v7" data-type="link" data-id="https://url.gadoe.org/487v7" target="_blank" rel="noopener">FAQ document</a> for the SRS. The <a href="https://url.gadoe.org/xpyew" data-type="link" data-id="https://url.gadoe.org/xpyew" target="_blank" rel="noopener">webinar recording</a> is also available.</p>



<p>Our next SRS webinar will be held on May 14 at 10 a.m. <a href="https://login.community.gadoe.org/events/gadoes-state-reporting-system-preparing-for-parallel-year-2024-25" data-type="link" data-id="https://login.community.gadoe.org/events/gadoes-state-reporting-system-preparing-for-parallel-year-2024-25">Register</a> for each upcoming session (May & June). </p>



<h2 class="wp-block-heading"><strong>End-of-Pathway Assessments (EOPA)</strong> </h2>



<p>The following documents for FY2024 have been posted on <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/End-of-Pathway-Assessment.aspx" data-type="link" data-id="https://georgiainsights.gadoe.org/Data-Collections/Pages/End-of-Pathway-Assessment.aspx" target="_blank" rel="noopener">Georgia Insights</a>:</p>



<ul class="wp-block-list">
<li>CTAE EOPA Assessment Codes  </li>



<li>Combined CTAE EOPA Assessment and Pathway Codes  </li>



<li>EOPA Pathway Codes </li>
</ul>



<p>Remember, EOPA opens after Student Class and Student Record sign-off in June and requires superintendent sign-off. If your district does not serve students in grades 9-12, EOPA data submission is not required. However, the superintendent will need to complete the EOPA sign-off. Since EOPA completers will not be reported, it is recommended that districts sign off on EOPA following Student Class and Student Record. </p>



<h2 class="wp-block-heading"><strong>Data Collection Survey Reminders</strong> </h2>



<ul class="wp-block-list">
<li>The Data Collection Survey can be re-opened anytime during the school year. It is important to always have updated contact information.   </li>



<li>Be sure to update the Data Collection Survey as needed when district personnel leave or change positions.  </li>
</ul>



<h2 class="wp-block-heading"><strong>Superintendent Portal Provisioning for Data Collection Sign-off</strong> </h2>



<p>To better prepare for the upcoming data collection sign-off, please review your MyGaDOE Portal account.  </p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="765" height="249" src="https://community.gadoe.org/wp-content/uploads/2024/05/image-1.png" alt="" class="wp-image-37719" srcset="https://community.gadoe.org/wp-content/uploads/2024/05/image-1.png 765w, https://community.gadoe.org/wp-content/uploads/2024/05/image-1-300x98.png 300w, https://community.gadoe.org/wp-content/uploads/2024/05/image-1-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/05/image-1-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/05/image-1-100x33.png 100w" sizes="(max-width: 765px) 100vw, 765px" /></figure>



<p>At a minimum, a superintendent should have:  </p>



<ul class="wp-block-list">
<li>Organization Role(s): Your County – Superintendent  </li>



<li>Application Roles(s): Superintendent for Student Record, Full Time Equivalent, Free & Reduced Lunch, CPI (Classified/Certified Personnel Info) Legacy, EOPA, and Student Class Application.  </li>
</ul>



<p>The following district users are also needed: Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User.  </p>



<p>If assistance is needed, please reach out to the Technology Services – Service Desk Team by calling 1-800-869-1011.  </p>



<h2 class="wp-block-heading"><strong>Virtual Workshops By-Request</strong> </h2>



<p>The GaDOE Data Collections team is offering by-request Data Collections virtual workshops customized to meet your needs. Complete the <a href="https://login.community.gadoe.org/events/data-collections-by-request-virtual-workshops" target="_blank" rel="noreferrer noopener">training request form</a> to schedule yours.   </p>



<p><strong>Note</strong>: Please clear your browser cache if you receive a white screen when accessing the link above.  </p>


Data Collection Newsletter – May 2024


<h2 class="wp-block-heading">2024-2025 Ambassador Program Applications Open May 1-31</h2>



<figure class="wp-block-image size-large is-resized"><img loading="lazy" decoding="async" width="1024" height="607" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-21-1024x607.png" alt="Laptop displaying four people on the screen" class="wp-image-37216" style="width:326px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-21-1024x607.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-300x178.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-768x455.png 768w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-624x370.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-50x30.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21-100x59.png 100w, https://community.gadoe.org/wp-content/uploads/2024/04/image-21.png 1234w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<ul class="wp-block-list">
<li>A unique initiative to train and support educators using GaDOE-provided applications and technical tools.</li>



<li>Fosters collaboration and communication between GaDOE and local schools and districts.</li>



<li>Creates a network of experts who can share their knowledge and skills with other educators in their schools and districts.</li>
</ul>



<p><strong>Requirements</strong></p>



<ul class="wp-block-list">
<li>Attend six-monthly 90-minute virtual meetings from September 2024 to March 2025.</li>



<li>Complete five asynchronous learning sessions via Georgia Learns.</li>



<li>Participate in monthly discussion questions via the 2024-2025 Ambassadors’ Group in GaDOE Community.</li>



<li>Upon completion of the requirements of the year-long course, participants will earn a certificate of completion and the distinction of being called an Ambassador.</li>
</ul>



<p><strong>The registration period is from May 1 – May 31, 2024. Please click the link below to access the registration form.</strong></p>



<p><a href="https://forms.office.com/r/ujq3JwA89F" target="_blank" rel="noreferrer noopener"><strong>Registration Form for the 2024-2025 Ambassador Cohort</strong></a></p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="148" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-13-1024x148.png" alt="GaDOE logo with title GaDOE Application Updates" class="wp-image-36974" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-13-1024x148.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/04/image-13-300x43.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-13-768x111.png 768w, https://community.gadoe.org/wp-content/uploads/2024/04/image-13-624x90.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-13-50x7.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-13-100x14.png 100w, https://community.gadoe.org/wp-content/uploads/2024/04/image-13.png 1504w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="175" height="54" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-6.png" alt="Inspire" class="wp-image-36755" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-6.png 175w, https://community.gadoe.org/wp-content/uploads/2024/04/image-6-50x15.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-6-100x31.png 100w" sizes="(max-width: 175px) 100vw, 175px" /></figure>



<p><a href="https://inspire.gadoe.org/collection/C00014/0" target="_blank" rel="noreferrer noopener"><strong>Inspire Guru Hub</strong></a><strong> </strong>is available in Resource Repositories.</p>



<p><a href="https://inspire.gadoe.org/collection/C00014/0" target="_blank" rel="noreferrer noopener"><strong>The Guru Hub</strong></a> is a place to find information and how-to guides on Inspire and Velocity. The Inspire platform streamlines access to learning resources through curriculum, lessons, units, and activities, as well as an engaging student platform, Velocity. This collection provides documentation materials, ensuring educators can effortlessly navigate and harness its diverse range of content, are provided in this collection. From informative how-to guides to engaging tutorials, the Inspire Document Hub gives educators the tools to enhance their teaching practices with Inspire and Velocity.</p>



<ul class="wp-block-list">
<li><strong>Velocity Resources</strong>, including <strong><a href="https://inspire.gadoe.org/collection/C00014/6259" target="_blank" rel="noreferrer noopener">pre-made activity templates</a>. </strong></li>



<li><a href="https://inspire.gadoe.org/collection/C00014/7110" target="_blank" rel="noreferrer noopener"><strong>Creating My Content Collections</strong></a> in <strong>Inspire</strong>. </li>



<li>Tours of <a href="https://www.canva.com/design/DAFsNR19_1c/y7Psazy5dyEhfdRqQptfrg/view?mode=prototype" target="_blank" rel="noopener"><strong>Inspire</strong></a> and <strong><a href="https://www.canva.com/design/DAFsNe6F28k/Z570hjIerGhVAHwa78A5pA/view?mode=prototype" target="_blank" rel="noreferrer noopener">SuitCASE</a>,</strong> which can be adapted for use in district professional learning days or self-paced learning. </li>
</ul>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="578" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-7-1024x578.png" alt="Image of Guru Hub t featuring "Inspire: Overview & Tabs" and a tour of Inspire and SuitCASE applications." class="wp-image-36818" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-7-1024x578.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7-300x169.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7-768x433.png 768w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7-1536x867.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7-624x352.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7-50x28.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7-100x56.png 100w, https://community.gadoe.org/wp-content/uploads/2024/04/image-7.png 1595w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-medium is-resized"><img loading="lazy" decoding="async" width="300" height="197" src="https://community.gadoe.org/wp-content/uploads/2024/01/GaDOE-Community-300x197.png" alt="" class="wp-image-33131" style="width:167px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/GaDOE-Community-300x197.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/GaDOE-Community-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/GaDOE-Community-100x66.png 100w, https://community.gadoe.org/wp-content/uploads/2024/01/GaDOE-Community.png 402w" sizes="(max-width: 300px) 100vw, 300px" /></figure>



<h3 class="wp-block-heading">What is GaDOE Community?</h3>



<p>GaDOE Community is a virtual collaborative space hosted by GaDOE for educational professionals interested in Georgia education. It provides a forum for conversational collegial learning and sharing of educational resources and classroom successes. The site connects GaDOE teams, school and district staff, RESAs, and other professional partners around the state.</p>



<p>The My Groups widget in GaDOE Community has been relocated to the top right corner of the feed page for easy access.</p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="565" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-14-1024x565.png" alt="GaDOE Community landing page displaying Recent Posts, News Feed, and an arrow point to a list of Groups" class="wp-image-36975" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-14-1024x565.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/04/image-14-300x166.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-14-768x424.png 768w, https://community.gadoe.org/wp-content/uploads/2024/04/image-14-624x345.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-14-50x28.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-14-100x55.png 100w, https://community.gadoe.org/wp-content/uploads/2024/04/image-14.png 1400w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<h3 class="wp-block-heading"><strong>GaDOE Professional Learning Events</strong></h3>



<p>GaDOE Professional Learning Events now has a condensed view, which allows users to see more of the page on one screen.</p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="528" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-11-1024x528.png" alt="GaDOE Professional Learning Events landing page displaying Condensed View" class="wp-image-36972" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-11-1024x528.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/04/image-11-300x155.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-11-768x396.png 768w, https://community.gadoe.org/wp-content/uploads/2024/04/image-11-624x322.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-11-50x26.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-11-100x52.png 100w, https://community.gadoe.org/wp-content/uploads/2024/04/image-11.png 1310w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>We made significant improvements to the mobile formatting of the site. </strong></p>



<p>Here’s a quick <a href="https://url.gadoe.org/23e6v" data-type="link" data-id="https://url.gadoe.org/23e6v" target="_blank" rel="noopener">demo</a>. (The video does not have sound.)</p>



<h3 class="wp-block-heading">GaDOE Professional Learning Events featuring SLDS, SuitCASE, Inspire, Gifted Eligibility Tool, and EL Screener Tool</h3>



<p><strong>May 7, 12</strong> <strong>p.m.</strong> – <a href="https://login.community.gadoe.org/events/assign-courses-empower-your-team-with-georgia-learns" target="_blank" rel="noreferrer noopener"><strong>Assign Courses: Empower Your Team with Georgia Learns</strong></a></p>



<p><strong>May 7, 3 p.m.</strong> – <a href="https://login.community.gadoe.org/events/dynamic-duo-mastering-inspire-velocity-for-enhanced-instruction" data-type="link" data-id="https://login.community.gadoe.org/events/dynamic-duo-mastering-inspire-velocity-for-enhanced-instruction" target="_blank" rel="noreferrer noopener"><strong>Dynamic Duo: Mastering Inspire & Velocity for Enhanced Instruction</strong></a></p>



<p><strong>May 13, 9 a.m.</strong> – <a href="https://login.community.gadoe.org/events/unpacking-digital-standards-with-gadoe-suitcase-3" target="_blank" rel="noreferrer noopener"><strong>Unpacking Digital Standards with GaDOE Suit CASE</strong></a></p>



<p><strong>May 13, 4 p.m. – </strong><a href="https://login.community.gadoe.org/events/collaborative-communication-using-gadoe-community-3" target="_blank" rel="noreferrer noopener"><strong>Collaborative Communication Using GaDOE Community</strong></a></p>



<p><strong>May 20, 4 p.m.</strong> – <a href="https://login.community.gadoe.org/events/slds-data-overview-for-teachers-data-driven-classroom-3" target="_blank" rel="noreferrer noopener"><strong>SLDS Data Overview for Teachers: Data-Driven Classroom</strong></a></p>



<p><strong><strong>May</strong> 20, 10 a.m. –</strong> <strong><a href="https://login.community.gadoe.org/events/slds-for-administrators-data-driven-leadership-3" target="_blank" rel="noreferrer noopener">SLDS for Administrators: Data-Driven Leadership</a></strong></p>



<p><strong>May 23, 3:30 p.m.</strong> – <a href="https://login.community.gadoe.org/events/building-velocity-activities-in-gadoe-inspire" target="_blank" rel="noreferrer noopener"><strong>Building Velocity Activities in GaDOE Inspire</strong></a></p>



<p><strong>Wednesdays by Request:</strong> <a href="https://login.community.gadoe.org/events/gaconnects-suitcase-inspire-training" target="_blank" rel="noreferrer noopener"><strong>GaConnects/SuitCASE/Inspire Training</strong></a></p>



<p><strong><strong><strong>Wednesdays by Request</strong></strong>:</strong> <a href="https://login.community.gadoe.org/events/slds-data-training" target="_blank" rel="noreferrer noopener"><strong>SLDS Data Training</strong></a></p>



<p><strong><strong><strong>Wednesdays by Request</strong></strong>:</strong> <a href="https://login.community.gadoe.org/events/slds-gifted-eligibility-tool" target="_blank" rel="noreferrer noopener"><strong>Gifted Eligibility Tool</strong></a></p>



<p><strong><strong><strong>Wednesdays by Request</strong></strong>:</strong> <a href="https://login.community.gadoe.org/events/slds-el-screener-tool" target="_blank" rel="noreferrer noopener"><strong>EL Screener Tool</strong></a></p>



<p>Discover our live webinar and by-request sessions in the <strong><a href="https://login.community.gadoe.org/events" target="_blank" rel="noreferrer noopener">PL Events Catalog</a>.</strong></p>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="1024" height="485" src="https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-1024x485.jpg" alt="GaDOE Professional Learning Events Catalog instructs to Select Technology Services in the Sort by Office Option" class="wp-image-36287" srcset="https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-1024x485.jpg 1024w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-300x142.jpg 300w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-768x364.jpg 768w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-1536x727.jpg 1536w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-624x295.jpg 624w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-50x24.jpg 50w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-100x47.jpg 100w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office.jpg 1920w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>Select <strong>Technology Services</strong> under the <strong>DOE Office</strong> dropdown. Then click <strong>Live Webinar</strong> to view the course descriptions for the Monday sessions.</p>



<p>To request a <strong>Wednesday training session</strong>:</p>



<ul class="wp-block-list">
<li>Select <strong>By Request.</strong></li>



<li>Click the <strong>DOE Office</strong> dropdown.</li>



<li>Select <strong>Technology Services.</strong></li>
</ul>



<h3 class="wp-block-heading">Join us in the SLDS GaDOE Community</h3>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="817" height="643" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="GaDOE Community homepage highlighting the Create an Account link. " class="wp-image-30126" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 817px) 100vw, 817px" /></figure>



<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. </p>



<p><strong>To join, click </strong><a href="https://community.gadoe.org/"><strong>https://community.gadoe.org</strong>/</a><strong>.</strong></p>


SLDS Updates Newsletter May 2024


<h2 class="wp-block-heading"><strong>Data Collection and Validation </strong></h2>



<p>The GaDOE Data Collection and Validation team offers open office hours to support districts with the submission of required state reporting applications.  </p>



<ul class="wp-block-list">
<li><strong>April 18</strong>: Addressing district questions and concerns in preparation for the upcoming data collections, emphasizing the Error Rejection and Recovery process.  </li>



<li><strong>May 9</strong>: Addressing district questions and concerns in preparation for the upcoming data collections, emphasizing the Error Relief and Grades process.  </li>



<li><strong>June 6</strong>: Addressing district questions and concerns in preparation for Student Class and Student Record sign off.  </li>
</ul>



<p>Registration for each can be found in <a href="https://login.community.gadoe.org/" target="_blank" rel="noreferrer noopener">GaDOE Community</a> at <a href="https://login.community.gadoe.org/events/data-collection-and-validation-open-office-hours" target="_blank" rel="noreferrer noopener">Data Collection and Validation Open Office Hours – GaDOE Community</a>.</p>



<h2 class="wp-block-heading"><strong>Student Record</strong> </h2>



<p>Student Record officially opened on <strong>Wednesday, April 3, 2024</strong>. The Student Record Superintendent sign-off <strong>deadline</strong> is <strong>Tuesday, June 18, 2024</strong>. Please plan on attending open office hours to learn more about recovering rejected special education events and the error relief process. </p>



<p><strong>ASVAB</strong> (Armed Services Vocational Aptitude Battery Score) <br>If the student has taken the ASVAB at any time while in grades 9-12, the highest score the student received on the ASVAB should be reported. <br>Valid values are 0-99 (blank is acceptable). Only valid for grade levels 9-12. This is not a required test. </p>



<h2 class="wp-block-heading"><strong>School Calendar</strong> </h2>



<p>The School Calendar will officially open on <strong>Wednesday, April 24, 2024</strong>. The School Calendar Signoff <strong>deadline</strong> is <strong>Thursday, May 30, 2024.</strong>     </p>



<h2 class="wp-block-heading"><strong>GUIDE (Georgia Unique Identifier for Education)</strong> </h2>



<p>Did you know? Update PII (Personally Identifiable Information) is used in GUIDE once a student has been claimed. If necessary, the Charter School Administrator, District GTID Admin, or School Admin can request a change to the student’s PII information if necessary. PII information is allowed in the comments when submitting a PII request. This feature is to request changes required by the GaDOE GUIDE administrator. The following options are available under the Update PII feature. </p>



<ul class="wp-block-list">
<li>Remove Middle Name </li>



<li>Remove Suffix </li>



<li>Change Pseudo-SSN to Pseudo-SSN </li>



<li>Change Student Status/Reactivate </li>



<li>Change School Entry Date </li>



<li>Possible Multiple GTIDs for a student </li>



<li>Change SSN for an inactive student </li>



<li>Remove a Bad Claim </li>
</ul>



<p>See the Help file located in GUIDE for further information. </p>



<h2 class="wp-block-heading"><strong>Data Collection Survey Point of Contact</strong></h2>



<p>Log into the portal and update your Data Collection Survey with the correct contact information for your district. We need to be able to contact you; therefore, if possible, please update your contact information with a cellphone number.  </p>



<h2 class="wp-block-heading"><strong>Student Class</strong> </h2>



<p>Student Class EOY Collection starts May 14, 2024, and Superintendent Sign-off is June 18, 2024.  </p>



<p> 1) Make sure your superintendent has access to the portal and the Student Class application. </p>



<p>2) Make sure all principals have access to the portal and Student Class Reports. </p>



<p>3) Review all Student Class documentation with district program managers, i.e., Gifted, Special Education, ESOL, EIP, etc. Student Class Resources (gadoe.org) (Remember anything in ‘Yellow’ is new) </p>



<p>4) Student Class File Layout is located inside the portal. Check the Student Class legend for additions, deletions, and changes. </p>



<p>5) Please download the FY2024 Summary of Transmission Dates so you have it available. </p>



<p>A <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Class-Resources.aspx" target="_blank" rel="noopener">Student Class Sample Checklist</a> is available for district use and is a guideline that districts can use in creating one that fits district needs. </p>



<p>Start uploading Student Class as soon as possible to see what errors you have and can clear up prior to the EOY collection. </p>



<p>For Student Class documentation, please visit the <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/Student-Class-Resources.aspx" target="_blank" rel="noopener">Student Class Resource Site</a>. </p>



<p>For new dual enrollment course numbers with a letter in the second digit past the decimal, send an email to <a href="mailto:sarmour@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">sarmour@doe.k12.ga.us</a>. Type the course number and description in the email. Please do not copy and paste.  </p>



<h2 class="wp-block-heading"><strong>Marking Period Error</strong> </h2>



<p>E9117 – The marking period reported for the course was not reported in the Data Collection Survey.  </p>



<p>To correct this, go to the Data Collection Survey, put in the correct marking period, and validate the Student Class.  </p>



<h2 class="wp-block-heading"><strong>CPI – Certified/Classified Personnel Information</strong> </h2>



<h3 class="wp-block-heading"><strong>Nurse License Verification Changes for FY2024 </strong> </h3>



<ul class="wp-block-list">
<li>The Office of Whole Child Supports requested that the nurse license verification report be changed. The column headers were changed from Yes/No to Registered Nurse (RN) or Licensed Practical Nurse (LPN).   </li>



<li>We also changed the descriptions of Job Code ‘409’ to “Licensed Nurse – must have an RN or LPN license. (If not licensed, use Job Code ‘444’.)”   </li>



<li>Change the description of Job Code ‘486’ to “Licensed Special Education Nurse – must have an RN or LPN license. (If not licensed, use Job Code ‘444’.)”  </li>
</ul>



<p>Please remember to report contract nurses in CPI, including Health Department employees, hospital employees, and agency nurses.  </p>



<h3 class="wp-block-heading"><strong>Mental Health Verification New for FY2024 </strong> </h3>



<p>The Mental Health verification process aims to report the certification options and Job Codes for Mental Health Clinicians/Therapists, Special Education Social Workers, School Social Workers, and GNETS Social Workers. The verification link is on the CPI Main Menu for cycles 1 and 2.<img decoding="async" src="https://community.gadoe.org/24fce913-ef13-44ee-997b-e944d6704a80"> </p>



<p>We redefined the Job Codes below to add the following certification options to the descriptions:  </p>



<ul class="wp-block-list">
<li>LCSW = Licensed Clinical Social Worker  </li>



<li>LMSW = Licensed Master Social Worker  </li>



<li>LMFT = Licensed Mariage and Family Therapist  </li>



<li>LPC = Licensed Professional Counselor  </li>



<li>MSW = Master Social Worker  </li>
</ul>



<ul class="wp-block-list">
<li>308 – Mental Health Clinician/Therapist: LCSW, LMSW, LMFT, LPC, other  </li>



<li>300 – Special Education Social Worker: MSW, LMSW, LCSW, other  </li>



<li>407 – School Social Worker: MSW, LMSW, LCSW, other  </li>



<li>412 – GNETS Social Worker: MSW, LMSW, LCSW, other  </li>
</ul>



<p>Access and download <a href="https://app3.doe.k12.ga.us/ows-bin/owa/cpi_pack_code_menu.entry_form" target="_blank" rel="noreferrer noopener">job code tables</a>.  </p>



<h2 class="wp-block-heading"><strong>New State Report System (SRS)</strong> </h2>



<p>Weekly SIS vendor and pilot district work sessions are continuing to discuss any data issues in the GaDOE Operational Data Store (ODS). SIS vendors currently in UAT (User Assessment Testing) are Aspen, EduPoint, Infinite Campus, and PowerSchool. Production data from the Pilot District’s SIS is populating the GaDOE Operational Data Store. Data issues are being resolved to improve efficiency when the SRS is implemented statewide during the parallel year.  </p>



<p>A new User Interface/User Experience (UI/UX) is being designed using wireframes and prototypes.  We will be collaborating with local users to ensure an appealing and easy-to-navigate platform. </p>



<p>Continue to access the GaDOE Community to follow our Data Collection group and subgroups. The SRS (State Reporting System) group is now active so you can stay up to date on the events with this project.  </p>



<p>On February 29, 2024, GaDOE hosted a webinar on the new State Reporting System (SRS). The participants asked many insightful questions to help GaDOE develop a FAQ document to share with districts. If you missed the live session, the <a href="https://url.gadoe.org/blxk" target="_blank" rel="noreferrer noopener">recording</a> is available. Be sure to check out the <a href="https://url.gadoe.org/487v7" target="_blank" rel="noreferrer noopener">Q&A for GaDOE’s New State Reporting System (SRS) Webinar Questions</a>.<br><img decoding="async" src="https://community.gadoe.org/447ce6ce-55fd-4d54-93ed-8e6bb0d73f6e"> </p>



<p>More sessions have been planned. Register for each session at <a href="https://login.community.gadoe.org/events/gadoes-state-reporting-system-preparing-for-parallel-year-2024-25" target="_blank" rel="noreferrer noopener">GaDOE’s State Reporting System: Preparing for Parallel Year 2024-25 – GaDOE Community</a> </p>



<h2 class="wp-block-heading"><strong>End of Pathway Assessments (EOPA)</strong> </h2>



<p>The following documents for FY2024 have been posted on <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/End-of-Pathway-Assessment.aspx" target="_blank" rel="noreferrer noopener">Georgia Insights</a>.  </p>



<ul class="wp-block-list">
<li>CTAE EOPA Assessment Codes  </li>



<li>Combined CTAE EOPA Assessment and Pathway Codes  </li>



<li>EOPA Pathway Codes  </li>
</ul>



<p>Remember, EOPA opens after the Student Class and Student Record are signed off in June and requires the superintendent’s sign-off. </p>



<h2 class="wp-block-heading"><strong>Data Collection Survey Reminders</strong></h2>



<ul class="wp-block-list">
<li>The Data Collection Survey can be re-opened anytime during the school year. It is important to always have updated contact information.   </li>



<li>Be sure to update the Data Collection Survey as needed when district personnel leave or change positions.  </li>
</ul>



<h2 class="wp-block-heading"><strong>Superintendent Portal Provisioning for Data Collection Sign-off</strong> </h2>



<p>To better prepare for the upcoming data collection sign-off, please review your MyGaDOE Portal account.  </p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="765" height="249" src="https://community.gadoe.org/wp-content/uploads/2024/04/image-1.png" alt="" class="wp-image-36615" srcset="https://community.gadoe.org/wp-content/uploads/2024/04/image-1.png 765w, https://community.gadoe.org/wp-content/uploads/2024/04/image-1-300x98.png 300w, https://community.gadoe.org/wp-content/uploads/2024/04/image-1-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/04/image-1-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/04/image-1-100x33.png 100w" sizes="(max-width: 765px) 100vw, 765px" /></figure>



<p>At a minimum, a superintendent should have:  </p>



<ul class="wp-block-list">
<li>Organization Role(s): Your County – Superintendent  </li>
</ul>



<ul class="wp-block-list">
<li>Application Roles(s): Superintendent for Student Record, Full Time Equivalent, Free & Reduced Lunch, CPI (Classified/Certified Personnel Info) Legacy, EOPA, and Student Class Application.  </li>
</ul>



<p>The following district users are also needed: Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User.  </p>



<p>If assistance is needed, please reach out to the Technology Services – Service Desk Team by calling 1-800-869-1011.  </p>



<h2 class="wp-block-heading"><strong>Virtual Workshops By-Request</strong> </h2>



<p>The GaDOE Data Collections Team is offering by-request Data Collections virtual workshops customized to meet your needs. Complete the <a href="https://login.community.gadoe.org/events/data-collections-by-request-virtual-workshops" target="_blank" rel="noreferrer noopener">training request form</a> to schedule yours.   </p>



<p><strong>Note</strong>: Please clear your browser cache if you receive a white screen when accessing the link above. </p>


Data Collection Newsletter – April 2024


<h2 class="wp-block-heading">2024-2025 Ambassador Program</h2>



<p><strong>We are looking to identify key teachers from all over the state to serve as Ambassadors during the 2024-2025 school year – Application Deadline: May 31, 2024.</strong></p>



<p>The registration window for the 2024-2025 Ambassador Program is quickly approaching. The Ambassador Program provides educators with the knowledge needed to support the use of GaDOE data platforms and applications to enhance instruction and increase student performance. The Office of Technology Services invites those interested in the Ambassadors Program to complete the registration form by May 31.</p>



<p>More than 100 teachers and administrators were registered in this year’s Ambassador Program. The Ambassadors participated in monthly meetings led by members of Curriculum and Instruction. These content experts provided resources and strategies to enhance instruction using the platforms and applications. The program provides local stakeholders with procedures to assess student, school, and district data. Through “a window into each student’s specific needs,” the Ambassadors program delivers data and resources that can inform instructional practices.</p>



<p><strong>Requirements:</strong></p>



<ul class="wp-block-list">
<li>Attend six-monthly 90-minute virtual meetings from September 2024 to March 2025.</li>



<li>Complete five asynchronous learning sessions via Georgia Learns.</li>



<li>Participate in monthly discussion questions via the 2024-2025 Ambassadors’ Group in GaDOE Community.</li>



<li>Upon completion of the requirements of the year-long course, participants will earn a certificate of completion and the distinction of being called an Ambassador.</li>
</ul>



<p><strong>Registration period: May 1 – May 31, 2024</strong></p>



<p><a href="https://forms.office.com/r/ujq3JwA89F" target="_blank" rel="noopener"><strong>Registration Form for the 2024-2025 Ambassador Cohort</strong></a></p>



<p></p>



<h2 class="wp-block-heading">Assign Courses: Empower Your Team with Georgia Learns</h2>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="378" height="120" src="https://community.gadoe.org/wp-content/uploads/2024/03/image-4.png" alt="Logo for Georgia Leans" class="wp-image-36035" srcset="https://community.gadoe.org/wp-content/uploads/2024/03/image-4.png 378w, https://community.gadoe.org/wp-content/uploads/2024/03/image-4-300x95.png 300w, https://community.gadoe.org/wp-content/uploads/2024/03/image-4-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/03/image-4-100x32.png 100w" sizes="(max-width: 378px) 100vw, 378px" /></figure>



<p>Georgia Learns introduces a new Assign Courses feature, allowing:</p>



<ul class="wp-block-list">
<li>Districts and schools to make recommending or requiring courses easier and to verify completion.</li>



<li>Empowering your institution’s leadership to assign courses directly to team members facilitates seamless professional development coordination and enhances collective growth. </li>



<li>Access to diverse quality courses around a single topic, audience, audience, and standards. </li>



<li>Earning digital badges showcasing professional growth and observing Georgia Learns transcript progress. </li>



<li>Discovery of how Georgia Learns is designed to support Georgia’s educators. </li>
</ul>



<p>Georgia Learns is available anytime, anywhere. Join the Technology Services team to master this innovative platform and advance your professional growth journey in education</p>



<p><strong>Links to Documentation: </strong></p>



<ul class="wp-block-list">
<li><a href="https://url.gadoe.org/l8sia" target="_blank" rel="noreferrer noopener">Assign Courses Demo Video</a></li>



<li><a href="https://lor2.gadoe.org/gadoe/items/a638f59b-34d4-4bda-8842-abb520605d23/1/?.vi=file&attachment.uuid=84d5edc2-e63f-4e44-a69d-201d31a9765a" data-type="link" data-id="https://lor2.gadoe.org/gadoe/items/a638f59b-34d4-4bda-8842-abb520605d23/1/?.vi=file&attachment.uuid=84d5edc2-e63f-4e44-a69d-201d31a9765a" target="_blank" rel="noreferrer noopener">Profile Manager – Assigner Rollout</a></li>



<li><a href="https://lor2.gadoe.org/gadoe/file/a638f59b-34d4-4bda-8842-abb520605d23/1/Assign%20Courses%20and%20Course%20Status%20Report%20User%20Guide.pdf" target="_blank" rel="noopener">Assign Courses and Course Status Report User Guide</a></li>
</ul>



<h2 class="wp-block-heading">GaDOE Professional Learning Events: SLDS, SuitCASE, and Inspire</h2>



<ul class="wp-block-list">
<li><strong>April 8, 12 p.m.:</strong> <a href="https://login.community.gadoe.org/events/slds-data-overview-for-teachers-data-driven-classroom-3" target="_blank" rel="noreferrer noopener">SLDS Data Overview for Teachers: Data-Driven Classroom</a></li>



<li><strong>April 8, 4 p.m.:</strong> <a href="https://login.community.gadoe.org/events/slds-for-administrators-data-driven-leadership-3" target="_blank" rel="noreferrer noopener">SLDS for Administrators: Data-Driven Leadership</a></li>



<li><strong>April 15, 3 p.m.:</strong> <a href="https://login.community.gadoe.org/events/unpacking-digital-standards-with-gadoe-suitcase-3" data-type="link" data-id="https://login.community.gadoe.org/events/unpacking-digital-standards-with-gadoe-suitcase-3" target="_blank" rel="noreferrer noopener">Unpacking Digital Standards with GaDOE SuitCASE</a></li>



<li><strong>April 22, 1 p.m.:</strong> <a href="https://login.community.gadoe.org/events/dynamic-duo-mastering-inspire-velocity-for-enhanced-instruction" target="_blank" rel="noreferrer noopener">Dynamic Duo: Mastering Inspire & Velocity for Enhanced Instruction</a></li>
</ul>



<p>Discover our <strong>Live Webinar</strong> <strong>sessions</strong> in the <strong><a href="https://login.community.gadoe.org/events" target="_blank" rel="noreferrer noopener">PL Events Catalog</a></strong>.</p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="485" src="https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-1024x485.jpg" alt="GaDOE Professional Learning Catalog" class="wp-image-36287" srcset="https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-1024x485.jpg 1024w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-300x142.jpg 300w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-768x364.jpg 768w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-1536x727.jpg 1536w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-624x295.jpg 624w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-50x24.jpg 50w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office-100x47.jpg 100w, https://community.gadoe.org/wp-content/uploads/2024/03/Sort-by-Office.jpg 1920w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>Select <strong>Technology Services</strong> under the <strong>DOE Office</strong> dropdown. Then click <strong>Live Webinar</strong> to view the course descriptions for the Monday sessions.</p>



<ul class="wp-block-list">
<li>To request a <strong>Wednesday training session</strong>:</li>



<li>Select <strong>By Request.</strong></li>



<li>Click the <strong>DOE Office</strong> dropdown.</li>



<li>Select <strong>Technology Services.</strong></li>
</ul>



<h2 class="wp-block-heading">What is GaDOE Community?</h2>



<div class="wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex">
<div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow">
<p>GaDOE Community is a virtual collaborative space hosted by GaDOE for educational professionals interested in Georgia education. It provides a forum for conversational collegial learning and sharing of educational resources and classroom successes. The site connects GaDOE teams, school and district staff, RESAs, and other professional partners around the state.</p>
</div>



<div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow"><div class="wp-block-image">
<figure class="alignright size-full"><img loading="lazy" decoding="async" width="402" height="264" src="https://community.gadoe.org/wp-content/uploads/2024/03/GaDOE-Community.png" alt="" class="wp-image-36267" srcset="https://community.gadoe.org/wp-content/uploads/2024/03/GaDOE-Community.png 402w, https://community.gadoe.org/wp-content/uploads/2024/03/GaDOE-Community-300x197.png 300w, https://community.gadoe.org/wp-content/uploads/2024/03/GaDOE-Community-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2024/03/GaDOE-Community-100x66.png 100w" sizes="(max-width: 402px) 100vw, 402px" /></figure></div></div>
</div>



<h2 class="wp-block-heading">Join us in the SLDS GaDOE Community.</h2>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="817" height="643" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="GaDOE Community homepage highlighting the Create an Account link. " class="wp-image-30126" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 817px) 100vw, 817px" /></figure>



<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. </p>



<p><strong>To join, click <a href="https://community.gadoe.org/">https://comm nity.gadoe.org/</a>.</strong></p>


SLDS Updates Newsletter April 2024


<h2 class="wp-block-heading">Data Collection and Validation</h2>



<p>The GaDOE Data Collection and Validation team offers open office hours to support districts with the submission of required state reporting applications. </p>



<ul class="wp-block-list">
<li><strong>March 19</strong> and <strong>April 4</strong>: Addressing district questions and concerns in preparation for upcoming data collections. </li>



<li><strong>April 18</strong>: Addressing district questions and concerns in preparation for the upcoming data collections, emphasizing the Error Rejection and Recovery process. </li>



<li><strong>May 9</strong>: Addressing district questions and concerns in preparation for the upcoming data collections, emphasizing the Error Relief and Grades process. </li>



<li><strong>June 6</strong>: Addressing district questions and concerns in preparation for Student Class and Student Record sign off. </li>
</ul>



<p>Registration for each can be found in <a href="https://login.community.gadoe.org/" target="_blank" rel="noreferrer noopener">GaDOE Community</a> at <a href="https://login.community.gadoe.org/events/data-collection-and-validation-open-office-hours" target="_blank" rel="noreferrer noopener">Data Collection and Validation Open Office Hours – GaDOE Community</a> </p>



<h2 class="wp-block-heading">Student Record</h2>



<p>Student Record officially opens on <strong>Wednesday, April 3, 2024</strong>. The Student Record Superintendent sign-off <strong>deadline</strong> is <strong>Tuesday, June 18, 2024</strong>. Please plan on attending open office hours to learn more about recovering rejected special education events and the error relief process. </p>



<h2 class="wp-block-heading">FTE (Full Time Equivalent)</h2>



<p>The upcoming FTE Cycle 3 opens on <strong>Thursday, March 7, 2024</strong>. The deadline for submitting all FTE data is <strong>March 28, 2024</strong>.  </p>



<h2 class="wp-block-heading">Data Collection Survey</h2>



<p>Log into the portal and update your Data Collection Survey with the correct contact information for your district. We need to be able to contact you; therefore, if possible, please update your contact information with a cellphone number. </p>



<h2 class="wp-block-heading">Student Class</h2>



<p>For new dual enrollment course numbers with a letter in the second digit past the decimal, send an email to <a href="mailto:sarmour@doe.k12.ga.us" target="_blank" rel="noreferrer noopener">sarmour@doe.k12.ga.us</a>. Type the course number and description in the email. Please do not copy and paste. </p>



<h3 class="wp-block-heading"><strong>Marking Period Error</strong></h3>



<p>E9117 – The marking period reported for the course was not reported in the Data Collection Survey. </p>



<p>To correct this, go to the Data Collection Survey, put in the correct marking period, and validate the Student Class. </p>



<h3 class="wp-block-heading"><strong>CTAE (Career, Technical, and Agricultural Education) Course Number Change</strong> </h3>



<p><strong>Original # </strong>                            <strong>New #</strong><br>XX.7116000    changed to    XX.7116100<br>XX.7126000    changed to    XX.7126100<br>XX.7114000    changed to    XX.7114100<br>XX.7115000    changed to    XX.7115100</p>



<p><strong>Note: Corrections must be completed for the second semester by the March collection.</strong></p>



<ul class="wp-block-list">
<li>FTE does not report course numbers, only segments; the change to ‘1’ in the fifth digit past the decimals does not affect the FTE funding; the funding will be the same. The SIS (Student Information System) programming will be the same. It is just a one-digit change to reduce the number of duplicates caused by WBL numbers. Everything stays the same except for the change to the fifth digit past the decimal. XX.xxxx1xx. </li>



<li>Districts do not have to change first-semester course numbers. They will get E8311, but this is relievable. The four numbers changed should be reported as soon as possible. </li>



<li>The old and new numbers will be displayed on Student Class reports if districts submit both semesters in March and on the End of Year Student Class collection. </li>



<li>Courses are not reported in the Student Record, so this does not affect SR (Student Record). </li>



<li>This does not change any credit. </li>
</ul>



<h2 class="wp-block-heading">CPI – Certified/Classified Personnel Information</h2>



<h3 class="wp-block-heading">Nurse License Verification Changes for FY2024 </h3>



<ul class="wp-block-list">
<li>The Office of Whole Child Supports requested that the nurse license verification report be changed. The column headers were changed from Yes/No to Registered Nurse (RN) or Licensed Practical Nurse (LPN).  </li>



<li>We also changed the descriptions of Job Code ‘409’ to “Licensed Nurse – must have an RN or LPN license. (If not licensed, use Job Code ‘444’.)”  </li>



<li>Change the description of Job Code ‘486’ to “Licensed Special Education Nurse – must have an RN or LPN license. (If not licensed, use Job Code ‘444’.)” </li>
</ul>



<p>Please remember to report contract nurses in CPI, including Health Department employees, hospital employees, and agency nurses. </p>



<h3 class="wp-block-heading">Mental Health Verification New for FY2024 </h3>



<p>The Mental Health verification process aims to report the certification options and Job Codes for Mental Health Clinicians/Therapists, Special Education Social Workers, School Social Workers, and GNETS Social Workers. The verification link is on the CPI Main Menu for cycles 1 and 2. </p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="765" height="249" src="https://community.gadoe.org/wp-content/uploads/2024/03/image-2.png" alt="" class="wp-image-35894" srcset="https://community.gadoe.org/wp-content/uploads/2024/03/image-2.png 765w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-300x98.png 300w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-100x33.png 100w" sizes="(max-width: 765px) 100vw, 765px" /></figure>



<p>We redefined the Job Codes below to add the following certification options to the descriptions: </p>



<ul class="wp-block-list">
<li>LCSW = Licensed Clinical Social Worker </li>



<li>LMSW = Licensed Master Social Worker </li>



<li>LMFT = Licensed Mariage and Family Therapist </li>



<li>LPC = Licensed Professional Counselor </li>



<li>MSW = Master Social Worker 
<ul class="wp-block-list">
<li>308 – Mental Health Clinician/Therapist: LCSW, LMSW, LMFT, LPC, other </li>



<li>300 – Special Education Social Worker: MSW, LMSW, LCSW, other </li>



<li>407 – School Social Worker: MSW, LMSW, LCSW, other </li>



<li>412 – GNETS Social Worker: MSW, LMSW, LCSW, other </li>
</ul>
</li>
</ul>



<p>Access and download <a href="https://app3.doe.k12.ga.us/ows-bin/owa/cpi_pack_code_menu.entry_form" data-type="link" data-id="https://app3.doe.k12.ga.us/ows-bin/owa/cpi_pack_code_menu.entry_form" target="_blank" rel="noreferrer noopener">job code tables</a>. </p>



<h2 class="wp-block-heading">New State Report System (SRS)</h2>



<p>On February 29, 2024, GaDOE hosted a webinar on the new State Reporting System (SRS). The participants asked many insightful questions to help GaDOE develop a FAQ document to share with districts. If you missed the live session, the recording can be viewed at the following link: <a data-pf_style_display="inline" data-pf_style_visibility="visible" href="https://url.gadoe.org/blxk" target="_blank" rel="noreferrer noopener">https://url.gadoe.org/blxk</a>. More webinars are being planned. </p>



<p>Weekly SIS vendor and pilot district work sessions are being conducted to discuss any data issues in the GaDOE Operational Data Store (ODS). The items are being resolved to improve efficiency when the SRS is implemented statewide during the parallel year. </p>



<p>Continue to access the GaDOE Community to follow our Data Collection group and subgroups. The SRS (State Reporting System) group is now active so you can stay up to date on the events with this project. </p>



<h2 class="wp-block-heading">GUIDE (Georgia Unique IDentifier for Education)</h2>



<ul class="wp-block-list">
<li>For the Foster Student Report, GUIDE only shows the students by the Claim Start and End Date you requested. If a student entered foster care in 2018 and your search results in GUIDE are for the current school year, the student will not be on the report.  </li>



<li>The Foster Report for School and District Administrators is in the State Longitudinal Data System (SLDS) under SLDS Operational. </li>



<li>If you need access to this report, contact your SIS/SLDS team for provisioning. </li>
</ul>



<h2 class="wp-block-heading">End of Pathway Assessments (EOPA)</h2>



<p>The following documents for FY2024 have been posted on <a href="https://georgiainsights.gadoe.org/Data-Collections/Pages/End-of-Pathway-Assessment.aspx" target="_blank" rel="noreferrer noopener">Georgia Insights</a>. </p>



<ul class="wp-block-list">
<li>CTAE EOPA Assessment Codes </li>



<li>Combined CTAE EOPA Assessment and Pathway Codes </li>



<li>EOPA Pathway Codes </li>
</ul>



<h2 class="wp-block-heading">Data Collection Survey</h2>



<ul class="wp-block-list">
<li>The Data Collection Survey can be re-opened anytime during the school year. It is important to always have updated contact information.  </li>



<li>Be sure to update the Data Collection Survey as needed when district personnel leave or change positions. </li>
</ul>



<h2 class="wp-block-heading">Superintendent Portal Provisioning for Data Collection Sign-off</h2>



<p>To better prepare for the upcoming data collection sign-off, please review your MyGaDOE Portal account. </p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="765" height="249" src="https://community.gadoe.org/wp-content/uploads/2024/03/image-2.png" alt="" class="wp-image-35895" srcset="https://community.gadoe.org/wp-content/uploads/2024/03/image-2.png 765w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-300x98.png 300w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/03/image-2-100x33.png 100w" sizes="(max-width: 765px) 100vw, 765px" /></figure>



<p>At a minimum, a superintendent should have: </p>



<ul class="wp-block-list">
<li>Organization Role(s): Your County – Superintendent </li>



<li>Application Roles(s): Superintendent for Student Record, Full Time Equivalent, Free & Reduced Lunch, CPI (Classified/Certified Personnel Info) Legacy, EOPA, and Student Class Application. </li>
</ul>



<p>The following district users are also needed: Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User. </p>



<p>If assistance is needed, please reach out to the Technology Services – Service Desk Team by calling 1-800-869-1011. </p>



<h2 class="wp-block-heading">Virtual Workshops By-Request</h2>



<p>The GaDOE Data Collections Team is offering by-request Data Collections virtual workshops customized to meet your needs. Complete the <a href="https://login.community.gadoe.org/events/data-collections-by-request-virtual-workshops" data-type="link" data-id="https://login.community.gadoe.org/events/data-collections-by-request-virtual-workshops" target="_blank" rel="noreferrer noopener">training request form</a> to schedule yours.  </p>



<p><strong>Note</strong>: Please clear your browser cache if you receive a white screen when accessing the link above. </p>


Data Collection Newsletter &#8211; March 2024

This group is designed to be a collaboration space for Instructional Technology staff within the districts and RESAs to participate in discussions and share resources with one another.

Instructional Technology Specialists


<h2 class="wp-block-heading">March 2024 GaDOE Professional Learning Events</h2>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="916" height="512" src="https://community.gadoe.org/wp-content/uploads/2024/02/image-12.png" alt="March training opportunities with dates." class="wp-image-35033" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/image-12.png 916w, https://community.gadoe.org/wp-content/uploads/2024/02/image-12-300x168.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/image-12-768x429.png 768w, https://community.gadoe.org/wp-content/uploads/2024/02/image-12-624x349.png 624w, https://community.gadoe.org/wp-content/uploads/2024/02/image-12-50x28.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/image-12-100x56.png 100w" sizes="(max-width: 916px) 100vw, 916px" /></figure>



<p>Data and Digital Literacy is excited to enter the second month of our new training model. This shift allows our team to maintain its commitment to personalized training while ensuring a dedicated delivery date and time for sessions. Our live webinars on Monday offer greater engagement and interactivity, which empowers our learners to navigate the functionality of the applications with more confidence and ease. We aim to offer varied times and sessions each month to accommodate our learners’ diverse schedules and preferences, maximizing accessibility and participation. Additionally, this approach allows us to offer opportunities to reinforce the content and share the latest application developments.</p>



<figure class="wp-block-table"><table><tbody><tr><td><strong>Date</strong></td><td class="has-text-align-left" data-align="left"><strong>Time</strong></td><td class="has-text-align-left" data-align="left"><strong>Training</strong></td></tr><tr><td>March 4, 2024</td><td class="has-text-align-left" data-align="left">9 – 10 a.m.</td><td class="has-text-align-left" data-align="left">Collaborative Communication using GaDOE Community</td></tr><tr><td>March 4, 2024</td><td class="has-text-align-left" data-align="left">11 a.m. – noon</td><td class="has-text-align-left" data-align="left">An Inspiring Look at Teacher Resources through GaDOE Inspire</td></tr><tr><td>March 11, 2024</td><td class="has-text-align-left" data-align="left">10 – 11 a.m.</td><td class="has-text-align-left" data-align="left">SLDS Data Overview for TeachersL Data-Driven Classroom</td></tr><tr><td>March 11, 2024</td><td class="has-text-align-left" data-align="left">2 – 3 p.m.</td><td class="has-text-align-left" data-align="left">SLDS for Administrators: Data-Driven Leadership</td></tr><tr><td>March 18, 2024</td><td class="has-text-align-left" data-align="left">10 – 11 a.m.</td><td class="has-text-align-left" data-align="left">Your Path to Professional Growth with Georgia Learns</td></tr><tr><td>March 18, 2024</td><td class="has-text-align-left" data-align="left">4 – 5 p.m.</td><td class="has-text-align-left" data-align="left">Unpacking Digital Standards with GaDOE SuitCASE</td></tr></tbody></table></figure>



<p>Discover our Live Webinar sessions in the PL Events Catalog. Access the catalog here: <strong><a href="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flogin.community.gadoe.org%2Fevents&data=05%7C02%7Cjmcdonald%40doe.k12.ga.us%7C3410dc3e94a44d414f1008dc31727efd%7C1aa55c8303434ecbbd39bd7f43876bd7%7C0%7C0%7C638439615028548747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=S1xhabgWVYtL669n4%2FdziWS5YDPIAm2Vxv7Ce7eB0U4%3D&reserved=0">https://login.community.gadoe.org/events</a></strong>. </p>



<p>Select <strong>Technology Services</strong> under the <strong>DOE Office</strong> dropdown. Then click <strong>Live Webinar</strong> to view the course descriptions for the Monday sessions.</p>



<p>To request a <strong>Wednesday training session</strong>:</p>



<ul class="wp-block-list">
<li>Select <strong>By Request.</strong></li>



<li>Click the <strong>DOE Office</strong> dropdown.</li>



<li>Select <strong>Technology Services.</strong></li>
</ul>



<h2 class="wp-block-heading">SLDS 2023-2024 Ambassador Program Update </h2>



<p>The SLDS 2023-2024 Ambassadors Program is a comprehensive learning experience designed to help teachers and administrators maximize the data and resources available within the GaConnects gateway. By completing the course, participants earn the distinction of being called Ambassadors. This year’s program featured presentations by content experts from the Georgia Department of Education who share our vision for improving student learning through data-driven decision-making. The ambassadors found these presentations informative and appreciated the opportunities to ask questions from Social Studies, ESOL, Digital Media and Literacy, Mathematics, English Language Arts, Data Quality and Reporting, Gifted Education, and Special Education experts.</p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="532" src="https://community.gadoe.org/wp-content/uploads/2024/02/image-15-1024x532.png" alt="Content experts." class="wp-image-35359" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/image-15-1024x532.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15-300x156.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15-768x399.png 768w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15-1536x798.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15-624x324.png 624w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15-50x26.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15-100x52.png 100w, https://community.gadoe.org/wp-content/uploads/2024/02/image-15.png 1591w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p></p>



<h2 class="wp-block-heading" id="block-cbaafaa6-4cf8-477d-b6ac-6d4a715c6df3">Inspire Updates</h2>



<p id="block-a89f65ee-ae3f-4f42-92ed-cf4af38bacba"><strong>NEW Equation Editor </strong>is available for both teachers and students.</p>



<p>The <strong>Equation Editor </strong>icon is visible for editors in <strong>Lesson Plans</strong>, <strong>Collection Descriptions</strong>, or <strong>Unit Descriptions</strong> and within Velocity toolbars to make Math Type possible across INSPIRE!</p>



<ul class="wp-block-list">
<li>The <strong>Equation Editor</strong> keyboard is in any toolbar with an <strong>E</strong>-letter icon.</li>



<li>Teachers and students can choose the <strong>Equation Editor</strong> keyboard and symbols they need by using the tabs, keys, and shift options.</li>



<li>Science can try the <strong>CHEM</strong> or advanced keyboard layouts.</li>
</ul>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="569" height="604" src="https://community.gadoe.org/wp-content/uploads/2024/02/image-2.png" alt="Equation Editor keyboard options." class="wp-image-34873" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/image-2.png 569w, https://community.gadoe.org/wp-content/uploads/2024/02/image-2-283x300.png 283w, https://community.gadoe.org/wp-content/uploads/2024/02/image-2-47x50.png 47w, https://community.gadoe.org/wp-content/uploads/2024/02/image-2-94x100.png 94w" sizes="(max-width: 569px) 100vw, 569px" /></figure>



<p><b>THE NEW STEM Blank option has replaced the numeric query to auto-score math-type response.</b></p>



<ul class="wp-block-list">
<li>Look for the <strong>STEM Blank</strong> option (123 Icon) available within Velocity’s Interactive Reading, Freeform Content, and Scaffolded Response questions.</li>



<li>Activity authors can select the <strong>STEM Blank</strong> icon (123) to use the built-in <strong>Equation Editor</strong>.</li>



<li>Try the added <strong>Template Response </strong>and <strong>Feedback</strong> options to scaffold, provide more context, and reinforce the correct response.</li>



<li>Feature requested by STEM teachers everywhere!</li>
</ul>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="571" height="278" src="https://community.gadoe.org/wp-content/uploads/2024/02/image-3.png" alt="Image of STEM Blank option with an arrow pointing to "ADD TEMPLATE RESPONSE."" class="wp-image-34874" style="width:565px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/image-3.png 571w, https://community.gadoe.org/wp-content/uploads/2024/02/image-3-300x146.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/image-3-50x24.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/image-3-100x49.png 100w" sizes="(max-width: 571px) 100vw, 571px" /></figure>



<h2 class="wp-block-heading">What is GaDOE Community?</h2>



<div class="wp-block-columns is-layout-flex wp-container-core-columns-is-layout-2 wp-block-columns-is-layout-flex">
<div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:66.66%">
<p>GaDOE Community is a virtual collaborative space hosted by GaDOE for educational professionals with a vested interest in Georgia education. Community provides a forum for conversational collegial learning and the sharing of educational resources and classroom successes. GaDOE Community site connects GaDOE teams, school and district staff, RESAs, and other professional partners around the state. </p>
</div>



<div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:33.33%">
<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="402" height="264" src="https://community.gadoe.org/wp-content/uploads/2024/02/GaDOE-Community.png" alt="GaDOE Community logo." class="wp-image-35422" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/GaDOE-Community.png 402w, https://community.gadoe.org/wp-content/uploads/2024/02/GaDOE-Community-300x197.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/GaDOE-Community-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/GaDOE-Community-100x66.png 100w" sizes="(max-width: 402px) 100vw, 402px" /></figure>
</div>
</div>



<p></p>



<h2 class="wp-block-heading">Join us in the SLDS GaDOE Community.</h2>


<div class="wp-block-image">
<figure class="aligncenter is-resized"><img loading="lazy" decoding="async" width="817" height="643" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="GaDOE Community homepage highlighting the Create an Account link. " class="wp-image-30126" style="width:555px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 817px) 100vw, 817px" /></figure></div>


<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. <strong>To join, click <a href="https://community.gadoe.org/">https://comm nity.gadoe.org/</a>.</strong></p>



<p></p>


SLDS Updates March 2024


<h2 class="wp-block-heading"><strong>Student Record</strong></h2>



<p>Student Record Data Cleansing will be available from January 15, 2024, through March 6, 2024. FY2024 Student Record file layouts will be used for data cleansing. New data elements and errors are included. </p>



<h2 class="wp-block-heading"><strong>CPI – Certified/Classified Personnel Information</strong> </h2>



<h3 class="wp-block-heading"><strong>Nurse License Verification Changes for FY2024</strong></h3>



<ul class="wp-block-list">
<li>The Office of Whole Child Supports requested to change the Nurse License Verification Report. The column headers were changed from Yes / No to Registered Nurse (RN) or Licensed Practical Nurse (LPN).  </li>



<li>We also made a change to the descriptions of Job Code ‘409’ to “Licensed Nurse – must have an RN or LPN license. (If not licensed, use Job Code ‘444’.)”  </li>



<li>Change the description of Job Code ‘486’ to “Licensed Special Education Nurse – must have an RN or LPN license. (If not licensed, use Job Code ‘444’.)” </li>
</ul>



<p>Please remember to report contract nurses in CPI, including health department employees, hospital employees, and agency nurses. </p>



<h3 class="wp-block-heading"><strong>Mental Health Verification New for FY2024 </strong></h3>



<p>The purpose of the mental health verification process is to report the certification options and job codes for mental health clinicians and therapists, special education social workers, school social workers, and GNETS social workers. The verification link is located on the CPI main menu for CPI cycles 1 and 2. </p>


<div class="wp-block-image">
<figure class="aligncenter size-full"><img loading="lazy" decoding="async" width="633" height="347" src="https://community.gadoe.org/wp-content/uploads/2024/02/image-1.png" alt="CPI Main Menu" class="wp-image-34547" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/image-1.png 633w, https://community.gadoe.org/wp-content/uploads/2024/02/image-1-300x164.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/image-1-624x342.png 624w, https://community.gadoe.org/wp-content/uploads/2024/02/image-1-50x27.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/image-1-100x55.png 100w" sizes="(max-width: 633px) 100vw, 633px" /></figure></div>


<p>We redefined the job codes below to add the following certification options to the descriptions: </p>



<ul class="wp-block-list">
<li>LCSW – Licensed Clinical Social Worker </li>



<li>LMSW – Licensed Master Social Worker </li>



<li>LMFT – Licensed Mariage and Family Therapist </li>



<li>LPC – Licensed Professional Counselor </li>



<li>MSW – Master Social Worker 
<ul class="wp-block-list">
<li>308 – Mental Health Clinician/Therapist: LCSW, LMSW, LMFT, LPC, other </li>



<li>300 – Special Education Social Worker: MSW, LMSW, LCSW, other </li>



<li>407 – School Social Worker: MSW, LMSW, LCSW, other </li>



<li>412 – GNETS Social Worker: MSW, LMSW, LCSW, other </li>
</ul>
</li>
</ul>



<p>Click on the link below to see the list of job codes. </p>



<p><a href="https://app3.doe.k12.ga.us/ows-bin/owa/cpi_pack_code_menu.entry_form" target="_blank" rel="noreferrer noopener">View download CPI code tables.</a> </p>



<h2 class="wp-block-heading"><strong>FTE (Full Time Equivalent)</strong> </h2>



<p>Upcoming FTE CYCLE 3 opens Thursday, March 7, 2024. The deadline for submitting all FTE data is March 28, 2024.  </p>



<h2 class="wp-block-heading"><strong>Student Class</strong> </h2>



<h3 class="wp-block-heading">CTAE (Career, Technical, and Agricultural Education) Course Number Changes </h3>



<p><strong>Original #</strong>                              <strong>New #</strong> </p>



<p>XX.7116000     changed to    XX.7116100 <br>XX.7126000     changed to    XX.7126100 <br>XX.7114000     changed to    XX.7114100 <br>XX.7115000     changed to    XX.7115100 </p>



<p><strong>Note:</strong> </p>



<ul class="wp-block-list">
<li>FTE does not report course numbers, only segments; the change of a ‘1’ in the fifth digit past the decimals does not affect the FTE funding; the funding will be the same. The programming in the SIS (Student Information System) will be the same; it is just a one-digit change to reduce the number of duplicates caused by WBL numbers. Everything stays the same except for the change to the fifth digit past the decimal. XX.xxxx1xx. </li>



<li>Districts do not have to change first semester course numbers. Districts will get E8311, but this is relievable. The four numbers changed should be reported as soon as possible. </li>



<li>The old and new numbers will show on SC reports if you send both semesters in March and for End of Year SC Collection. </li>



<li>Courses are not reported in Student Record, so this does not affect SR (Student Record). </li>
</ul>



<h2 class="wp-block-heading"><strong>New State Report System (SRS)</strong> </h2>



<p>It was great to “see” those who attended the GSIS Conference in Savannah. A session (repeat session too) was presented on the new State Reporting System (SRS). The presentation included the anticipated project timelines and a diagram of the layout of the Ed-Fi ODS implementation model. Many great discussions were had and there were some testimonials from some of the pilot districts.  </p>



<p>Currently, data is being sent from the pilot districts to the GaDOE State ODS. This data is being validated on whether it will satisfy our current data reporting requirements. Weekly SIS vendor and pilot districts work sessions are being conducted.  </p>



<p>A statewide online seminar will be held in late February or early March to allow an open discussion from districts after a brief presentation. A GaDOE portal message will be sent to announce the date and time. </p>



<p>Please access GaDOE Community to follow our Data Collection group and subgroups. The SRS group is now active so you can stay up to date on events connected to this project. </p>



<h2 class="wp-block-heading"><strong>GUIDE (Georgia Unique IDentifier for Education)</strong> </h2>



<ul class="wp-block-list">
<li>Did you know, that the GUIDE Platform now has a foster students report.  </li>



<li>A search can be accomplished by the GTID (Georgia Testing IDentifier), claim date, by last name, and by all schools or an individual school. The report can be printed or downloaded. The data in this report is transmitted from the Georgia Department of Human Services daily and is refreshed in GUIDE every evening. </li>
</ul>



<h2 class="wp-block-heading"><strong>End of Pathway Assessments (EOPA)</strong> </h2>



<p>The Data Collection and Validation team will host an End-of-Pathway Assessment virtual session on February 15, 2024. Register for the event by visiting <a href="https://login.community.gadoe.org/events" target="_blank" rel="noreferrer noopener">https://login.community.gadoe.org/events</a> and searching for EOPA. If you are unable to register you may need to clear your browser cache.</p>



<h2 class="wp-block-heading"><strong>Data Collection Survey</strong> </h2>



<ul class="wp-block-list">
<li>The Data Collection Survey can be re-opened anytime during the school year. It is important to always have updated contact information.  </li>



<li>Be sure to update the Data Collection Survey as needed when you have district personnel that have left or changed positions. </li>
</ul>



<h2 class="wp-block-heading"><strong>Superintendent Portal Provisioning for Data Collection Sign-off</strong> </h2>



<p>To better prepare for upcoming data collections sign-off, please review your MyGaDOE Portal account. </p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="765" height="249" src="https://community.gadoe.org/wp-content/uploads/2024/02/image.png" alt="MyGaDOE Portal login screen. " class="wp-image-34510" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/image.png 765w, https://community.gadoe.org/wp-content/uploads/2024/02/image-300x98.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/image-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/02/image-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/image-100x33.png 100w" sizes="(max-width: 765px) 100vw, 765px" /></figure>



<p>At a minimum, a Superintendent should have: </p>



<ul class="wp-block-list">
<li>Organization Role(s): Your County – Superintendent </li>
</ul>



<ul class="wp-block-list">
<li>Application Roles(s): Superintendent for Student Record, Full Time Equivalent, Free & Reduced Lunch, CPI (Classified/Certified Personnel Info) Legacy, EOPA, and Student Class Application. </li>
</ul>



<p>For district users, the following are also needed: Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User. </p>



<p>If assistance is needed, please reach out to the Technology Services – Service Desk Team by calling 1-800-869-1011. </p>



<h2 class="wp-block-heading"><strong>Virtual Workshops (By-Request</strong><strong>)</strong> </h2>



<p>GaDOE Data Collections Team is offering Data Collections by-request virtual workshops customized to meet your needs. Complete the training request form at this <a href="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flogin.community.gadoe.org%2Fevents%2Fdata-collections-by-request-virtual-workshops&data=05%7C01%7Cjpeavy%40DOE.k12.ga.us%7Cfd712cdd416f41e4443208dbbbad3a9d%7C1aa55c8303434ecbbd39bd7f43876bd7%7C0%7C0%7C638310124958484843%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=OeLLkVbT9koDUlQypJ4A3bRVJT6l3YD9iFb47Z84z6E%3D&reserved=0" target="_blank" rel="noreferrer noopener">link</a>. </p>



<p><strong>Note</strong>: Please clear your browser cache if you receive a white screen with the above link.</p>


Data Collection Newsletter – February 2024


<h2 class="wp-block-heading">Updated Training Opportunities Beginning February 5, 2024</h2>



<figure class="wp-block-image size-large is-resized"><img loading="lazy" decoding="async" width="1024" height="571" src="https://community.gadoe.org/wp-content/uploads/2024/01/image-2-1024x571.png" alt="2024 Application Training Update Flyer. Details are included in the text below. " class="wp-image-33243" style="width:840px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/image-2-1024x571.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/01/image-2-300x167.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/image-2-768x428.png 768w, https://community.gadoe.org/wp-content/uploads/2024/01/image-2-624x348.png 624w, https://community.gadoe.org/wp-content/uploads/2024/01/image-2-50x28.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/image-2-100x56.png 100w, https://community.gadoe.org/wp-content/uploads/2024/01/image-2.png 1349w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>Data and Digital Literacy is excited to announce updates to our training model beginning February 5, 2024. Previously, our team offered training sessions<strong> by request</strong>, <strong>but now we will offer these sessions exclusively on Wednesdays</strong>. This shift allows our team to maintain our commitment to personalized training while ensuring a dedicated delivery date and time for sessions. We are also excited to introduce separate training sessions for GAConnects, SuitCASE, and Inspire. This approach will enable our team to allocate more time and focused attention to each subject matter, ensuring a deeper and more comprehensive exploration of these valuable tools. Additionally, we will work directly with the Curriculum and Instruction content experts to enhance our training sessions, as this collaboration offers educators real-world insights and practical solutions to shared challenges.</p>



<p>This new training structure will allow educators to choose sessions that align with their specific needs and schedules and provide a customized learning approach. Our training sessions will be accessible through the PL Events catalog <strong>(<a href="https://login.community.gadoe.org/events" target="_blank" rel="noreferrer noopener">https://login.community.gadoe.org/events</a></strong>), and the screenshots below will help you better navigate the training sessions.</p>



<p>Learners should visit the <strong><a href="https://login.community.gadoe.org/events" data-type="link" data-id="https://login.community.gadoe.org/events">PL Events Catalog</a> to join our Live Webinar sessions. </strong>Select <strong>‘Technology Services’</strong> under the <strong>‘DOE Office’ </strong>dropdown.<b> </b>Then click <strong>‘Live Webinar’</strong> to view the course descriptions for the Monday sessions.</p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="145" src="https://community.gadoe.org/wp-content/uploads/2024/01/image-11-1024x145.png" alt="Live Webinar Link in the PL Events Catalog. " class="wp-image-33508" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/image-11-1024x145.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/01/image-11-300x43.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/image-11-768x109.png 768w, https://community.gadoe.org/wp-content/uploads/2024/01/image-11-624x89.png 624w, https://community.gadoe.org/wp-content/uploads/2024/01/image-11-50x7.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/image-11-100x14.png 100w, https://community.gadoe.org/wp-content/uploads/2024/01/image-11.png 1471w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>To request a <strong>Wednesday training session</strong>:</p>



<ul class="wp-block-list">
<li>Select <strong>‘By Request.’</strong> </li>



<li>Click the <strong>‘DOE Office’</strong> dropdown.</li>



<li>Select <strong>‘Technology Services.’</strong></li>
</ul>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="1560" height="277" src="https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5.png" alt="By Request Webinar Link in the PL Catalog." class="wp-image-33543" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5.png 1560w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-300x53.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-1024x182.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-768x136.png 768w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-1536x273.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-624x111.png 624w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-50x9.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/By-request-5-100x18.png 100w" sizes="(max-width: 1560px) 100vw, 1560px" /></figure>



<figure class="wp-block-image size-large is-resized"><img loading="lazy" decoding="async" width="1024" height="172" src="https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-1024x172.png" alt="DOE Office dropdown sort in the PL Events Catalog. " class="wp-image-33544" style="width:840px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-1024x172.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-300x50.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-768x129.png 768w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-1536x258.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-624x105.png 624w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-50x8.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10-100x17.png 100w, https://community.gadoe.org/wp-content/uploads/2024/01/DOE-Office-10.png 1556w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="435" src="https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-1024x435.png" alt="Technology Services DOE Office Link in the dropdown menu of the PL Events Catalog. " class="wp-image-33527" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-1024x435.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-300x127.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-768x326.png 768w, https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-624x265.png 624w, https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-50x21.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services-100x42.png 100w, https://community.gadoe.org/wp-content/uploads/2024/01/Technology-Services.png 1477w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<h2 class="wp-block-heading">Georgia Learns Updates</h2>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="479" src="https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-1024x479.png" alt="Georgia Learns new branding." class="wp-image-34537" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-1024x479.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-300x140.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-768x359.png 768w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-1536x719.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-624x292.png 624w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-50x23.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1-100x47.png 100w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-1.png 1911w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>NEW! </strong>Georgia Learns has new GaDOE branding. All course cards display the GaDOE logo and green color for a consistent user experience. </p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="483" src="https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-1024x483.png" alt="New Georgia Learns pathways." class="wp-image-34538" srcset="https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-1024x483.png 1024w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-300x142.png 300w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-768x362.png 768w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-1536x725.png 1536w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-624x295.png 624w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-50x24.png 50w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2-100x47.png 100w, https://community.gadoe.org/wp-content/uploads/2024/02/GA-Learns-Screen-Shot-2.png 1911w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>NEW!</strong> Three new pathways are available in the Georgia Learns catalog—pathways group courses together in a series of knowledge. Enrolling in a pathway will enroll learners into all courses within the pathway’s series. </p>



<h2 class="wp-block-heading">Request Training</h2>



<p>To request training on <strong>GaConnects</strong>, <strong>SuitCASE</strong>, <strong>Inspire</strong>, <strong>SLDS Teacher</strong>, or <strong>SLDS</strong> <strong>Administrator</strong>, click the following link: <a href="https://bit.ly/GaDOE-SLDS-Training-Form" target="_blank" rel="noreferrer noopener">https://bit.ly/GaDOE-SLDS- aining-Form</a>.</p>



<h2 class="wp-block-heading">Join us in the GaDOE Community.</h2>



<figure class="wp-block-image is-resized"><img loading="lazy" decoding="async" width="817" height="643" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="GaDOE Community homepage highlighting the Create an Account link. " class="wp-image-30126" style="width:755px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 817px) 100vw, 817px" /></figure>



<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. <strong>To join, click <a href="https://community.gadoe.org/">https://comm nity.gadoe.org/</a>.</strong></p>



<p></p>



<p></p>


SLDS Updates February 2024


<h2 class="wp-block-heading"><strong>Student Record Data Cleansing</strong></h2>



<p>Student Record Data Cleansing will be available from January 15 to March 6, 2024. FY2024 Student Record file layouts will be used for data cleansing. New data elements and errors are included.</p>



<h2 class="wp-block-heading"><strong>New State Report System (SRS)</strong></h2>



<p>December was a busy and productive month. Several SIS vendors, including Aspen, Infinite Campus, and PowerSchool, and their pilot districts started publishing data to the shared UAT (User Acceptance Testing) environment. Eight PowerSchool, two Infinite Campus, and one Aspen pilot district have configured their connection to the SRS’ Operational Data Store (ODS). After the successful links to the GaDOE State ODS, pilot districts began publishing organizational, student, and staff data to GaDOE State ODS.</p>



<p>The GaDOE Data Collection Team meets with all SIS vendors and pilot districts weekly to discuss progress and any issues. After the initial publishing of data, the Student Information System’s application programming interface (API) connection to GaDOE State ODS will continuously send data without any upload effort on the district’s part. We will share additional details and announcements soon.</p>



<h2 class="wp-block-heading"><strong>End of Pathway Assessments (EOPA)</strong></h2>



<p>The Data Collection and Validation team will host an End-of-Pathway Assessment virtual session on February 15, 2024. Register for the event by visiting <a href="https://login.community.gadoe.org/events">https://login.community.gadoe.org/events</a> and searching for EOPA.</p>



<h2 class="wp-block-heading"><strong>Data Collection Survey</strong></h2>



<p>The Data Collection Survey can be re-opened anytime during the school year. It is important to always have updated contact information. Be sure to update the Data Collection Survey as needed when you have district personnel who have left or changed positions.</p>



<h2 class="wp-block-heading"><strong>Superintendent Portal Provisioning for Data Collection Sign-off</strong></h2>



<p>To better prepare for upcoming data collection sign-off, please review your MyGaDOE Portal account.</p>



<figure class="wp-block-image size-full is-style-full-margin-24px"><img loading="lazy" decoding="async" width="650" height="211" src="https://community.gadoe.org/wp-content/uploads/2024/01/MyGaDOE-Portal.png" alt="" class="wp-image-33130" srcset="https://community.gadoe.org/wp-content/uploads/2024/01/MyGaDOE-Portal.png 650w, https://community.gadoe.org/wp-content/uploads/2024/01/MyGaDOE-Portal-300x97.png 300w, https://community.gadoe.org/wp-content/uploads/2024/01/MyGaDOE-Portal-624x203.png 624w, https://community.gadoe.org/wp-content/uploads/2024/01/MyGaDOE-Portal-50x16.png 50w, https://community.gadoe.org/wp-content/uploads/2024/01/MyGaDOE-Portal-100x32.png 100w" sizes="(max-width: 650px) 100vw, 650px" /></figure>



<p>At a minimum, a superintendent should have:</p>



<ul class="wp-block-list">
<li>Organization Role(s): Your County – Superintendent</li>



<li>Application Roles(s): Superintendent for Student Record, Full-time Equivalent, Free & Reduced Lunch, CPI Legacy, EOPA, and Student Class Application.</li>
</ul>



<p>For district users, the following are also needed: Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User.</p>



<p>If assistance is needed, please reach out to the Technology Services – Service Desk Team by calling 1-800-869-1011.</p>



<h2 class="wp-block-heading"><strong>Virtual Workshops (By-Request)</strong><strong></strong></h2>



<div class="wp-block-group"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained">
<p>GaDOE Data Collections Team is offering Data Collections by-request virtual workshops customized to meet your needs. Click to complete the training request form (<a href="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flogin.community.gadoe.org%2Fevents%2Fdata-collections-by-request-virtual-workshops&data=05%7C01%7Cjpeavy%40DOE.k12.ga.us%7Cfd712cdd416f41e4443208dbbbad3a9d%7C1aa55c8303434ecbbd39bd7f43876bd7%7C0%7C0%7C638310124958484843%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=OeLLkVbT9koDUlQypJ4A3bRVJT6l3YD9iFb47Z84z6E%3D&reserved=0" target="_blank" rel="noreferrer noopener">link</a>). <strong>Note</strong>: Please clear your browser cache if you receive a white screen with the above link.</p>
</div></div>


Data Collection Newsletter – January 2024


<div class="wp-block-columns is-layout-flex wp-container-core-columns-is-layout-3 wp-block-columns-is-layout-flex">
<div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:100%">
<h3 class="wp-block-heading"><strong>Student Record Data Cleanse</strong> </h3>



<p>Please take advantage of the SR data cleanse period. The data cleanse closes on Wednesday, December 13, 2023, at 11:59 p.m. All data will be deleted when data cleansing closes, except for the Special Education events reported. </p>



<p>Beginning Monday, January 15, 2024, SR Data Cleanse will open. The FY2024 SR layouts will be used. This SR data cleansing window closes on Wednesday, March 6, 2024, at 11:59 p.m. All data will be deleted when data cleansing closes, except for the Special Education events reported. </p>



<h3 class="wp-block-heading"><strong>Data Collection Survey</strong></h3>



<p>The Data Collection Survey can be reopened anytime during the school year; it is important always to have updated contact information. Be sure to update the Data Collection Survey as needed when you have district personnel who have left or changed positions. </p>



<h3 class="wp-block-heading"><strong>Private School </strong></h3>



<p>Private schools are being contacted if they participate in the Georgia Special Needs Scholarship Program and did not report any students in the November Private School Collection. The Private School must be unlocked/reopened if additional information is received. There is an option for this on the main menu of the Private School application. Sign-off will be required after the additional information has been submitted.  </p>



<h3 class="wp-block-heading"><strong>New State Report System (SRS)</strong></h3>



<p>The Data Collection, Analysis, and Reporting (DCAR) unit at GaDOE launched the pilot phase for the state reporting portion of its Data Modernization Initiative on September 18. We want to thank pilot LEAs (Appling County, Atlanta Heights Charter, Bryan County, Buford City, Camden County, Cobb County, Douglas County, Early County, Gwinnett County, Hall County, Harris County, Hart County, Irwin County, Marietta City, Pike County, Quitman County, Savannah Chatham County, and Thomas County) for your participation and willingness to support GaDOE with such an important and transformative project.  </p>



<p>This pilot will support adopting a new data collection system across the state that utilizes Ed-Fi standards and technologies (https://www.ed-fi.org/) for enhanced data collection and reporting that allows GaDOE better to meet the needs of its stakeholders, including districts. During the pilot, which will run through the 2023-2024 school year, DCAR will work closely with the six Student Information System (SIS) vendors in the state and the 18 pilot LEAs to fine-tune the development and performance of the new state reporting system.  More details to come! </p>



<h3 class="wp-block-heading"><strong>Superintendent Portal Provisioning for Data Collection Sign Off.</strong></h3>



<p>To better prepare for upcoming data collection sign-off, please review your MyGaDOE Portal account.<br>At a minimum, a Superintendent should have:<br>Organization Role(s): Your County – Superintendent<br>Application Roles(s): Superintendent for Student Records, Full-time Equivalent, Free and Reduced Lunch, CPI Legacy, EOPA, and Student Class Application. Also needed are the Private School Collection – District User, FTE Survey Data – FTE Survey Coordinator, and School Calendar – District User.<br>If assistance is needed, please get in touch with the Technology Services – Service Desk Team by calling 1-800-869-1011.</p>



<h3 class="wp-block-heading"><strong>Virtual Workshops (By-Request)</strong></h3>



<p>GaDOE Data Collections Team is offering Data Collections by-request virtual workshops customized to meet your needs. Click to complete the training request form (<a href="https://login.community.gadoe.org/events/data-collections-by-request-virtual-workshops" target="_blank" rel="noreferrer noopener">Data Collections By-Request Virtual Workshops – GaDOE Community</a>). <strong><u>Note</u></strong>: Please clear your browser cache if you receive a white screen with the above link.</p>
</div>
</div>


Data Collection Newsletter – December 2023


<h2 class="wp-block-heading">SLDS Lexile, Reading Comprehension Course </h2>


<div class="wp-block-image">
<figure class="aligncenter size-full is-resized"><img loading="lazy" decoding="async" width="230" height="181" src="https://community.gadoe.org/wp-content/uploads/2023/11/image-10.png" alt="" class="wp-image-31871" style="aspect-ratio:1.270718232044199;width:139px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/11/image-10.png 230w, https://community.gadoe.org/wp-content/uploads/2023/11/image-10-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/11/image-10-100x79.png 100w" sizes="(max-width: 230px) 100vw, 230px" /></figure></div>


<p>The <strong>Georgia Learns PD Hub</strong>, accessible from GaConnects or the SLDS dashboard, features <strong>the SLDS Lexile Reading course</strong>. </p>


<div class="wp-block-image">
<figure class="aligncenter size-full is-resized"><img loading="lazy" decoding="async" width="517" height="217" src="https://community.gadoe.org/wp-content/uploads/2023/11/image-3.png" alt="" class="wp-image-31814" style="aspect-ratio:2.3824884792626726;width:300px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/11/image-3.png 517w, https://community.gadoe.org/wp-content/uploads/2023/11/image-3-300x126.png 300w, https://community.gadoe.org/wp-content/uploads/2023/11/image-3-50x21.png 50w, https://community.gadoe.org/wp-content/uploads/2023/11/image-3-100x42.png 100w" sizes="(max-width: 517px) 100vw, 517px" /></figure></div>


<p>This course introduces literacy/competency data and the use of that data. It stresses why the Lexile data within the <strong>State Longitudinal Data System (SLDS)</strong> is important to establish literacy strategies. The course will model how to identify students who struggle with reading comprehension. The successful completion of the self-paced course earns a badge.</p>



<p></p>



<h2 class="wp-block-heading">Inspire Course Lessons</h2>



<p>Inspire provides course lessons ready to use or edit in the course <strong>Curriculum Map</strong> <strong>Lessons and Resources</strong>. The <strong>Science 8th Grade Lesson Template</strong> includes a step-by-step description of classroom activities. The Phenomenon Task: Free-Falling Learning Plan links videos, student performance progressions, essential questions, formative assessment questions, ideas for differentiation, lesson resources, and learning standards.</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="969" height="886" src="https://community.gadoe.org/wp-content/uploads/2023/11/image-13.png" alt="" class="wp-image-32050" srcset="https://community.gadoe.org/wp-content/uploads/2023/11/image-13.png 969w, https://community.gadoe.org/wp-content/uploads/2023/11/image-13-300x274.png 300w, https://community.gadoe.org/wp-content/uploads/2023/11/image-13-768x702.png 768w, https://community.gadoe.org/wp-content/uploads/2023/11/image-13-624x571.png 624w, https://community.gadoe.org/wp-content/uploads/2023/11/image-13-50x46.png 50w, https://community.gadoe.org/wp-content/uploads/2023/11/image-13-100x91.png 100w" sizes="(max-width: 969px) 100vw, 969px" /></figure>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="984" height="962" src="https://community.gadoe.org/wp-content/uploads/2023/11/image-15.png" alt="" class="wp-image-32052" srcset="https://community.gadoe.org/wp-content/uploads/2023/11/image-15.png 984w, https://community.gadoe.org/wp-content/uploads/2023/11/image-15-300x293.png 300w, https://community.gadoe.org/wp-content/uploads/2023/11/image-15-768x751.png 768w, https://community.gadoe.org/wp-content/uploads/2023/11/image-15-624x610.png 624w, https://community.gadoe.org/wp-content/uploads/2023/11/image-15-50x50.png 50w, https://community.gadoe.org/wp-content/uploads/2023/11/image-15-100x98.png 100w" sizes="(max-width: 984px) 100vw, 984px" /></figure>



<p>If you want training on Inspire, click the <a rel="noreferrer noopener" href="https://login.community.gadoe.org/events/slds-data-training" target="_blank">Training Request Form</a> to request training on GaConnects SuitCASE and Inspire.</p>



<h2 class="wp-block-heading">Join us in the GaDOE Community</h2>



<figure class="wp-block-image is-resized"><img loading="lazy" decoding="async" width="817" height="643" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="" class="wp-image-30126" style="aspect-ratio:1.270606531881804;width:516px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 817px) 100vw, 817px" /></figure>



<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. <strong>To join, click <a href="https://community.gadoe.org/">https://community.gadoe.org/</a>.</strong></p>



<h2 class="wp-block-heading">Free Virtual Staff Training Opportunities</h2>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="300" height="200" src="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png" alt="" class="wp-image-27500" srcset="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png 300w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-100x67.png 100w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1.png 625w" sizes="(max-width: 300px) 100vw, 300px" /></figure>



<p>The GaConnects training team continues to provide live training on the <strong>Statewide Longitudinal Data System (SLDS</strong>), <strong>GaConnects, SuitCASE, and Inspire</strong>. Training sessions are <strong>virtual</strong>. Each session tailors the training to suit the audience in attendance and the allotted timeframe provided by the school or system-level personnel. All sessions are interactive, so attendees should have computer access during the training. Once a training request arrives via the <a rel="noreferrer noopener" href="https://login.community.gadoe.org/events/slds-data-training" target="_blank">Training Request Form</a><strong>, </strong>a trainer will contact the requester to discuss training options to meet the school or system’s needs.</p>


SLDS Updates December 2023

<div class="wp-block-image">
<figure class="alignright size-full is-resized"><img loading="lazy" decoding="async" width="475" height="208" src="https://community.gadoe.org/wp-content/uploads/2023/10/image.png" alt="" class="wp-image-31274" style="aspect-ratio:2.2836538461538463;width:438px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/10/image.png 475w, https://community.gadoe.org/wp-content/uploads/2023/10/image-300x131.png 300w, https://community.gadoe.org/wp-content/uploads/2023/10/image-50x22.png 50w, https://community.gadoe.org/wp-content/uploads/2023/10/image-100x44.png 100w" sizes="(max-width: 475px) 100vw, 475px" /></figure></div>


<h2 class="wp-block-heading">SLDS Data Overview Course</h2>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="432" height="110" src="https://community.gadoe.org/wp-content/uploads/2023/10/image-3.png" alt="" class="wp-image-31300" style="aspect-ratio:3.9272727272727272;width:297px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/10/image-3.png 432w, https://community.gadoe.org/wp-content/uploads/2023/10/image-3-300x76.png 300w, https://community.gadoe.org/wp-content/uploads/2023/10/image-3-50x13.png 50w, https://community.gadoe.org/wp-content/uploads/2023/10/image-3-100x25.png 100w" sizes="(max-width: 432px) 100vw, 432px" /></figure>



<p>Georgia Learns PD Hub, accessible from GaConnects or the SLDS dashboard, features <strong>the SLDS Data Overview course</strong>, which introduces <strong>the Statewide Longitudinal Data System (SLDS) Teacher Dashboard</strong>, helping teachers learn where to find data that will help impact instruction in their classrooms. The successful completion of the self-paced course earns a badge. </p>



<p></p>



<h2 class="wp-block-heading">Data Privacy Tip of the Month</h2>



<p><strong>Sharing Education Data with Others</strong></p>



<figure class="wp-block-image is-resized"><img loading="lazy" decoding="async" width="658" height="439" src="https://community.gadoe.org/wp-content/uploads/2023/08/Justice.jpg" alt="" class="wp-image-29171" style="aspect-ratio:1.498861047835991;width:362px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/08/Justice.jpg 658w, https://community.gadoe.org/wp-content/uploads/2023/08/Justice-300x200.jpg 300w, https://community.gadoe.org/wp-content/uploads/2023/08/Justice-624x416.jpg 624w, https://community.gadoe.org/wp-content/uploads/2023/08/Justice-50x33.jpg 50w, https://community.gadoe.org/wp-content/uploads/2023/08/Justice-100x67.jpg 100w" sizes="(max-width: 658px) 100vw, 658px" /></figure>



<p>Do you conduct meetings using student data? Do you share assessment results through PowerPoint presentations? Do you respond to data requests for student information?</p>



<p>These are just a few ways that student education data is shared. If there is a need to share student data, you must consider the following:</p>



<ul class="wp-block-list">
<li>Does the data include <strong>personally identifiable information (PII)</strong>?</li>



<li>Do I need to get <strong>parental consent</strong> before sharing personally identifiable student information?</li>



<li>Will the data be provided in an <strong>aggregate format</strong>?</li>



<li>What is the minimum <strong>cell size</strong>?</li>
</ul>



<p><strong>The Federal Educational Rights and Privacy Act (FERPA)</strong> is a federal law that protects the privacy of student educational records. </p>



<ul class="wp-block-list">
<li><strong>Private student information,</strong> including social security number, GTID, and course grades,<strong> should only be shared with the parent, student, or authorized school personnel.</strong></li>



<li>FERPA policies prohibit teachers and administrators from communicating student information with anyone other than the following people, as noted on the student’s records:
<ul class="wp-block-list">
<li>Student,</li>



<li>Student’s parent(s),</li>



<li>School facilitator,</li>



<li>School monitors, or</li>



<li>School administration. </li>
</ul>
</li>



<li><strong>Teachers should not communicate with tutors</strong> or anyone not listed on a student’s records. For example, if someone not listed on the student’s records contacts a teacher, the teacher should not provide student information. Instead, they should advise the person that they can only communicate information to the student’s parent(s) or guardian listed on the official student record. </li>



<li><strong>Teachers and school staff must take great care to ensure they do not inadvertently share this information with those who do not have the proper permissions.</strong></li>
</ul>



<h2 class="wp-block-heading">Inspire’s New Tab for 23-24 – Resource Repositories</h2>



<p><strong>The Resource Repositories provide access to instructional supports.</strong></p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="423" src="https://community.gadoe.org/wp-content/uploads/2023/10/image-4-1024x423.png" alt="" class="wp-image-31302" srcset="https://community.gadoe.org/wp-content/uploads/2023/10/image-4-1024x423.png 1024w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4-300x124.png 300w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4-768x317.png 768w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4-1536x635.png 1536w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4-624x258.png 624w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4-50x21.png 50w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4-100x41.png 100w, https://community.gadoe.org/wp-content/uploads/2023/10/image-4.png 1892w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>Science Resources</strong> include resources such as the <strong>Science in Action Video Series</strong>.</p>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="587" src="https://community.gadoe.org/wp-content/uploads/2023/10/image-6-1024x587.png" alt="" class="wp-image-31304" srcset="https://community.gadoe.org/wp-content/uploads/2023/10/image-6-1024x587.png 1024w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6-300x172.png 300w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6-768x440.png 768w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6-1536x880.png 1536w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6-624x357.png 624w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6-50x29.png 50w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6-100x57.png 100w, https://community.gadoe.org/wp-content/uploads/2023/10/image-6.png 1889w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<h2 class="wp-block-heading">Join us in the GaDOE Community</h2>



<figure class="wp-block-image is-resized"><img loading="lazy" decoding="async" width="817" height="643" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="" class="wp-image-30126" style="aspect-ratio:1.270606531881804;width:478px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 817px) 100vw, 817px" /></figure>



<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. <strong>To join, click <a href="https://community.gadoe.org/">https://community.gadoe.org/</a> or scan the QR code.</strong></p>



<figure class="wp-block-image is-resized"><a href="https://community.gadoe.org/"><img loading="lazy" decoding="async" width="248" height="248" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-4.png" alt="" class="wp-image-30125" style="aspect-ratio:1;width:265px;height:auto" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-4.png 248w, https://community.gadoe.org/wp-content/uploads/2023/09/image-4-150x150.png 150w, https://community.gadoe.org/wp-content/uploads/2023/09/image-4-50x50.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-4-100x100.png 100w" sizes="(max-width: 248px) 100vw, 248px" /></a></figure>



<h2 class="wp-block-heading">Free Virtual Staff Training Opportunities</h2>



<figure class="wp-block-image"><img loading="lazy" decoding="async" width="300" height="200" src="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png" alt="" class="wp-image-27500" srcset="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png 300w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-100x67.png 100w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1.png 625w" sizes="(max-width: 300px) 100vw, 300px" /></figure>



<p>The GaConnects training team continues to provide live training on the <strong>Statewide Longitudinal Data System (SLDS</strong>) and <strong>GaConnects, SuitCASE, and Inspire</strong>. Training sessions are <strong>virtual</strong>. Each session tailors the training to suit the audience in attendance and the allotted timeframe provided by the school or system-level personnel. All sessions are interactive, so attendees should have computer access during the training. Once a training request arrives via the <a rel="noreferrer noopener" href="https://login.community.gadoe.org/events/slds-data-training" target="_blank">Training Request Form</a><strong>, </strong>a trainer will contact the requester to discuss training options to meet the school or system’s needs.</p>


SLDS Updates November 2023

<div class="wp-block-image">
<figure class="aligncenter size-full"><img loading="lazy" decoding="async" width="360" height="182" src="https://community.gadoe.org/wp-content/uploads/2023/08/GA-Milestones-Logo-360.png" alt="" class="wp-image-29102" srcset="https://community.gadoe.org/wp-content/uploads/2023/08/GA-Milestones-Logo-360.png 360w, https://community.gadoe.org/wp-content/uploads/2023/08/GA-Milestones-Logo-360-300x152.png 300w, https://community.gadoe.org/wp-content/uploads/2023/08/GA-Milestones-Logo-360-50x25.png 50w, https://community.gadoe.org/wp-content/uploads/2023/08/GA-Milestones-Logo-360-100x51.png 100w" sizes="(max-width: 360px) 100vw, 360px" /></figure></div>


<h2 class="wp-block-heading"><strong>Georgia Milestones</strong></h2>



<p>EOG and EOC Spring 2023 Scores, including Individual Student Reports (ISRs), are in SLDS. Free virtual training on accessing assessment data is available. Click the <a rel="noreferrer noopener" href="https://login.community.gadoe.org/events/slds-data-training" target="_blank">Training Request Form</a> to request training.</p>



<h2 class="wp-block-heading">Data Privacy Tip of the Month</h2>



<p><strong><mark class="has-inline-color has-blue-color">What is FERPA?</mark></strong></p>


<div class="wp-block-image">
<figure class="aligncenter size-full is-resized"><img loading="lazy" decoding="async" src="https://community.gadoe.org/wp-content/uploads/2023/08/Justice.jpg" alt="" class="wp-image-29171" style="width:238px;height:163px" width="238" height="163" srcset="https://community.gadoe.org/wp-content/uploads/2023/08/Justice-50x33.jpg 50w, https://community.gadoe.org/wp-content/uploads/2023/08/Justice-100x67.jpg 100w" sizes="(max-width: 238px) 100vw, 238px" /></figure></div>


<p>The US Department of Education states that “the Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (“eligible student”).”</p>



<h2 class="wp-block-heading">Inspire’s Velocity</h2>



<p><strong>Inspire </strong>now features <strong>Velocity Student Activities</strong>. </p>



<p>Velocity is a new component of Inspire that provides interactive content for students to engage with the lesson or unit material—Velocity launched in July 2023. As Velocity grows, GaDOE will add additional content. As of July 2023, Social Studies courses may include Velocity activities, which districts can add to their Learning Management System (LMS). </p>



<p><strong>Choose a unit</strong> from the <strong>curriculum map</strong> to locate Velocity activities within a course. In the <strong>unit lessons and resources</strong>, look for an area titled <strong>V<em>elocity Activities</em></strong><em>.</em> The <strong>purple boxes are Velocity activities</strong>, as seen in the image below.</p>



<figure class="wp-block-image size-large is-resized"><img loading="lazy" decoding="async" src="https://community.gadoe.org/wp-content/uploads/2023/09/Image-of-Velocity-1024x493.jpg" alt="" class="wp-image-30435" style="width:840px;height:529px" width="840" height="529"/></figure>



<p>The image below is a Velocity activity on the American Revolution. </p>



<figure class="wp-block-image size-large is-resized"><img loading="lazy" decoding="async" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-7-1024x770.png" alt="" class="wp-image-30309" style="width:840px;height:632px" width="840" height="632" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-7-1024x770.png 1024w, https://community.gadoe.org/wp-content/uploads/2023/09/image-7-300x225.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-7-768x577.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-7-624x469.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-7-50x38.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-7-100x75.png 100w, https://community.gadoe.org/wp-content/uploads/2023/09/image-7.png 1284w" sizes="(max-width: 840px) 100vw, 840px" /></figure>



<h2 class="wp-block-heading">Join Us in the GaDOE Community</h2>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png" alt="" class="wp-image-30126" style="width:496px;height:390px" width="496" height="390" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-5.png 817w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-300x236.png 300w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-768x604.png 768w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-624x491.png 624w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-50x39.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-5-100x79.png 100w" sizes="(max-width: 496px) 100vw, 496px" /></figure>



<p>Please join our <strong>SLDS group</strong> in Community, where you can stay updated with newsletter postings, read about platform changes, and discuss ideas with other SLDS users. <strong>To join, click <a href="https://community.gadoe.org/">https://community.gadoe.org/</a> or scan the QR code.</strong></p>



<figure class="wp-block-image size-full is-resized"><a href="https://community.gadoe.org/"><img loading="lazy" decoding="async" src="https://community.gadoe.org/wp-content/uploads/2023/09/image-4.png" alt="" class="wp-image-30125" style="width:215px;height:215px" width="215" height="215" srcset="https://community.gadoe.org/wp-content/uploads/2023/09/image-4.png 248w, https://community.gadoe.org/wp-content/uploads/2023/09/image-4-150x150.png 150w, https://community.gadoe.org/wp-content/uploads/2023/09/image-4-50x50.png 50w, https://community.gadoe.org/wp-content/uploads/2023/09/image-4-100x100.png 100w" sizes="(max-width: 215px) 100vw, 215px" /></a></figure>



<p><strong>Free Virtual Staff Training Opportunities</strong></p>


<div class="wp-block-image">
<figure class="alignleft is-resized"><img loading="lazy" decoding="async" src="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png" alt="" class="wp-image-27500" style="width:258px;height:172px" width="258" height="172" srcset="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png 300w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-100x67.png 100w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1.png 625w" sizes="(max-width: 258px) 100vw, 258px" /></figure></div>


<p>The GaConnects training team continues to provide live training on the <strong>Statewide Longitudinal Data System (SLDS</strong>) and <strong>GaConnects, SuitCASE, and Inspire</strong>. Training sessions are <strong>virtual</strong>. Each session tailors the training to suit the audience in attendance and the allotted timeframe provided by the school or system-level personnel. All sessions are interactive, so attendees should have computer access during the training. Once a training request arrives via the <a rel="noreferrer noopener" href="https://login.community.gadoe.org/events/slds-data-training" target="_blank">Training Request Form</a><strong>, </strong>a trainer will contact the requester to discuss training options to meet the school or system’s needs.</p>


SLDS Updates October 2023


<h3 class="wp-block-heading"><strong>Welcome to Inspire: A Part of the Georgia Department of Education’s learning ecosystem.</strong></h3>



<figure class="wp-block-image size-large"><img loading="lazy" decoding="async" width="1024" height="213" src="https://community.gadoe.org/wp-content/uploads/2023/07/image-1024x213.png" alt="" class="wp-image-28340" srcset="https://community.gadoe.org/wp-content/uploads/2023/07/image-1024x213.png 1024w, https://community.gadoe.org/wp-content/uploads/2023/07/image-300x62.png 300w, https://community.gadoe.org/wp-content/uploads/2023/07/image-768x160.png 768w, https://community.gadoe.org/wp-content/uploads/2023/07/image-1536x319.png 1536w, https://community.gadoe.org/wp-content/uploads/2023/07/image-624x130.png 624w, https://community.gadoe.org/wp-content/uploads/2023/07/image-50x10.png 50w, https://community.gadoe.org/wp-content/uploads/2023/07/image-100x21.png 100w, https://community.gadoe.org/wp-content/uploads/2023/07/image.png 1886w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p><strong>Inspire Tabs</strong></p>



<ul class="wp-block-list">
<li><strong>Home: </strong>Provides information and updates on Inspire</li>



<li><strong>Courses</strong>: Provides academic content for academic courses for most subjects</li>



<li><strong>Resource Repositories: </strong>Provides access to instructional supports</li>



<li><strong>My Resource Collections</strong>: A new area that replaces My Units and Lessons</li>



<li><strong>Standards</strong>: Provides access to GaDOE’s academic standards application <strong>SuitCASE</strong></li>
</ul>



<p><mark class="has-inline-color has-dark-blue-color"><strong>VELOCITY</strong></mark></p>



<p>Velocity, launched in July 2023, is a new component of Inspire that provides interactive content for students to engage with the lesson or unit material. </p>



<p><strong><mark class="has-inline-color has-orange-color">Georgia Virtual School (GaVS) Courses</mark></strong></p>



<p>GaVS content is available as Velocity activities within Inspire. Go to the <em>Resource Repositories</em> tab and locate the GAVS Course Content block. Once you click that block, the site will redirect you to the GAVS course content available for use, and you can save content to your <em>My Resource Collection</em>.</p>



<p><strong>Courses Tab:</strong></p>


<div class="wp-block-image">
<figure class="aligncenter size-large"><img loading="lazy" decoding="async" width="1024" height="383" src="https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-1024x383.png" alt="" class="wp-image-28342" srcset="https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-1024x383.png 1024w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-300x112.png 300w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-768x287.png 768w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-1536x575.png 1536w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-624x233.png 624w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-50x19.png 50w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603-100x37.png 100w, https://community.gadoe.org/wp-content/uploads/2023/07/Screenshot-2023-07-24-111603.png 1818w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure></div>


<p></p>



<p><strong>Free Virtual Staff Training Opportunities</strong> </p>


<div class="wp-block-image">
<figure class="aligncenter size-medium"><img loading="lazy" decoding="async" width="300" height="200" src="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png" alt="" class="wp-image-27500" srcset="https://community.gadoe.org/wp-content/uploads/2023/06/image-1-300x200.png 300w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-50x33.png 50w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1-100x67.png 100w, https://community.gadoe.org/wp-content/uploads/2023/06/image-1.png 625w" sizes="(max-width: 300px) 100vw, 300px" /></figure></div>


<p>The GaConnects training team continues to provide live training on the Statewide Longitudinal Data System (SLDS). Training sessions are virtual. Each session tailors the training to suit the audience in attendance and the allotted timeframe provided by the school or system-level personnel. All sessions are interactive, so attendees should have computer access during the training. Once a training request arrives via the <a href="https://login.community.gadoe.org/events/slds-data-training" target="_blank" rel="noreferrer noopener">Training Request Form</a><strong>, </strong>a trainer will contact the requester to discuss training options to meet the school or system’s needs.</p>



<hr class="wp-block-separator has-alpha-channel-opacity" />


SLDS Updates August 2023

Welcome to the Library Media Community! As a member of this Community, you have the opportunity to connect and collaborate with fellow library media personnel across the state.

Library Media

The Heart of the School

Technology Services Newsletter

Archives